Executive Assistant To Managing Director of Listed Company

Roles and Responsibilities

Core Area Description

Executive Support: Manage and coordinate all communication, correspondence, and documentation on behalf of the Director including confidential and time-sensitive matters.

Meetings & Follow-ups: Schedule, organize, and document meetings; prepare agenda notes and minutes; track deliverables and ensure timely follow-up of action points.

Calendar & Travel Management: Maintain the Directors calendar, plan daily schedules, and organize all travel logistics (tickets, hotels, cars, visas) for domestic and international trips.

Office Coordination: Liaise with internal teams, vendors, and external stakeholders to ensure seamless coordination and execution of office and project tasks.

Documentation & Recordkeeping: Draft letters, take dictation, prepare professional correspondence, and maintain a well-organized filing and record system (including safekeeping of important agreements).

Administrative Support: Handle general office administration and assist in personal or professional tasks as may be required by the Director from time to time.

Confidentiality & Discretion: Maintain complete confidentiality in all professional dealings and act as the communication bridge with maturity and integrity.

Desired candidate Profile

• Pleasant personality with excellent command over spoken and written English
  
• Strong organizational and multitasking skills with attention to detail
  
• Proficient in MS Office and basic digital tools with AI knowledge
  
• High degree of discipline, reliability, and ownership of assigned responsibilities
  
• Willingness to learn and adapt to diverse opportunities
  
• Ability to maintain composure and efficiency in a dynamic work environment
  
• Prior experience assisting senior management or Directors will be an advantage
• Preferred age group 25-40 years