Executive Assistant To Joint CEOs / International Company / Remote

We are seeking an accomplished Virtual Executive Assistant to act as the trusted right hand to our two Joint CEOs. This is a full-time, remote position. You will take ownership of the CEOs business and personal administration managing their time, communications, travel and priorities so they can focus on leading the company. The role calls for exceptional judgement, absolute discretion, and the self-discipline and responsiveness to deliver an outstanding service from a home-based setting.

KEY RESPONSIBILITIES

Executive Support

• Manage the CEOs diaries, inboxes, calls and correspondence, prioritising competing commitments and responding on their behalf where appropriate.
• Ensure the CEOs are fully prepared for every engagement, coordinating agendas, briefing papers and supporting documents.
• Schedule and coordinate meetings and Teams calls, and take accurate minutes with prompt follow-up of actions.
• Prepare reports, presentations and briefing papers, and undertake research and special projects as required.
• Build and maintain spreadsheets and trackers in Excel, using AI tools where appropriate to streamline drafting, summarising and research.
• Act as a professional link between the CEOs, senior leadership, clients and suppliers, anticipating needs and staying one step ahead.

Personal Administration

• Manage personal administration for either CEO as required for example personal appointments, bookings, personal travel, household and family logistics, renewals and correspondence with the utmost confidentiality and tact.

Travel & Events

• Arrange domestic and international travel for the CEOs and wider team flights, visas, accommodation, ground transport and detailed itineraries in line with company policy and budget.
• Book and coordinate external meetings, events and business functions.

Finance & Administration

• Process company credit card receipts and expense claims, and assist with invoice queries and wider accounts administration.
• Maintain well-organised digital filing, records and document control

PREFERRED CANDIDATE PROFILE

Essential

• Proven experience as a Virtual Assistant, Executive Assistant, Personal Assistant or in a comparable senior support role.
• Outstanding organisation, time management and attention to detail, with the ability to balance multiple priorities.
• Excellent written and verbal communication skills, and the ability to build rapport at every level including remotely.
• Complete discretion when handling confidential and sensitive information.
• Strong IT skills, including advanced Microsoft Excel (formulas, data management and reporting) and the wider Microsoft 365 suite.
• Confidence using AI tools such as Microsoft Copilot or ChatGPT to work more efficiently, and an enthusiasm for new technology.
• A self-motivated, proactive approach, with the discipline to work independently and remain highly responsive.
• A quiet, professional home workspace and a reliable high-speed internet connection.

Desirable

• Experience supporting CEOs or company directors remotely, including their personal affairs.
• Experience arranging international travel, visas and complex itineraries.
• Familiarity with expenses, invoices or basic accounts administration.

WHAT WE OFFER

• Competitive salary, dependent on experience
• The flexibility of working from home
• Dedicated paid holidays per year
• Medical insurance
• The opportunity to work at the heart of a growing international business