Executive Assistant To JMD

If you are highly organised, discreet, proactive and confident in handling senior stakeholders, wed love to hear from you!

Location: navi Mumbai | Experience: 10-15 Years

Are you an experienced Executive Assistant / Executive Office professional who thrives in a fast-paced, high-trust environment and enjoys working closely with senior leadership

We are looking for a Senior Executive Assistant to support a Joint Managing Director (JMD) and become a trusted partner in managing the executive office.

Key Responsibilities

• Manage the JMDs complex calendar, meetings, appointments and priorities
• Coordinate domestic and international travel, visas, accommodation and itineraries
• Prepare meeting briefs, agendas, presentations, MIS, notes and correspondence
• Track decisions, commitments, action items and follow-ups to closure
• Coordinate with CXOs, senior management, promoters, business partners, consultants and external stakeholders
• Manage leadership meetings, conferences, events and VIP engagements
• Handle confidential business, personal and family-related information with complete discretion
• Coordinate with Finance, HR, Administration and other functions
• Support special projects and assignments entrusted by the JMD
• Manage executive expenses, documentation and reimbursements
• Provide select personal/family-office support wherever required

What Were Looking For

• 10-15 years of experience as an EA supporting CXOs, MDs, JMDs, Promoters, Partners, UHNI/Family Office Principals or similar senior leadership
• Excellent English communication - written and verbal
• Strong executive presence, maturity and professional etiquette
• Excellent calendar, travel, meeting and stakeholder management skills
• Strong follow-up, coordination and execution abilities
• Ability to anticipate requirements and work independently with minimal supervision
• High level of confidentiality, discretion and sound judgment
• Strong MS Office skills, particularly Excel, PowerPoint and Word
• Experience in a promoter office, family office, investment firm, consulting/professional services environment or large corporate will be an advantage

Why This Role

This is not a conventional secretarial role. The position offers an opportunity to work closely with senior leadership as a trusted executive partner, managing priorities, stakeholders, critical information and high-impact engagements.