Executive Assistant To General Manager

Location: Pune, India

Position Type: Full-time

Role Summary:

We are seeking an exceptionally organized and proactive Executive Personal Assistant (EPA) based in Pune to provide high-level administrative, operational, and secretarial support to our General Manager (Akshay) and Managing Director (Annu).

Key Responsibilities

• Executive Calendar Management: Oversee complex schedules, book meetings, and prioritize daily agendas for both executives.
• Travel & Logistics: Coordinate end-to-end domestic and international travel arrangements, itineraries, and accommodations.
• Communication & Liaison: Serve as the primary point of contact for internal teams, global clients, and external stakeholders.
• Document & Meeting Prep: Draft executive correspondence, prepare briefing materials, and produce accurate meeting minutes.
• Operational Efficiency: Organize digital files, follow up on pending action items, and maintain high confidentiality.

Candidate Requirements

• Proven experience as an Executive Assistant, PA, or similar senior administrative role.
• Excellent verbal/written communication skills with strong attention to detail.
• High proficiency in office productivity software and calendar management tools.
• Outstanding problem-solving abilities and a self-driven, professional demeanor.Role & responsibilities

Preferred candidate profile

1. Essential Experience & Background

• Work Experience: Minimum 10+ years of proven experience in a senior Executive Assistant, Personal Assistant, or Chief of Staff support role working directly with C-suite executives, Managing Directors, or Business Heads.
• Dual Support Expertise: Extensive experience seamlessly balancing competing priorities and schedules for multiple high-level executives simultaneously.
• Education: Bachelors degree in Business Administration, Communications, Commerce, or a related discipline (Master's degree or corporate secretarial certification is a plus).

Updated Job Posting Brief (For Online Listing)

Executive Personal Assistant to GM & Managing Director

Location: Pune, India

Position Type: Full-time

Role Summary:

We are seeking a seasoned, exceptionally organized Executive Personal Assistant (EPA) with 10+ years of high-level administrative experience to provide comprehensive operational, calendar, and strategic support to our General Manager (Akshay) and Managing Director (Annu) in Pune.

Key Responsibilities

• Executive Calendar & Priority Management: Masterfully oversee overlapping schedules, resolve calendar conflicts, and align daily agendas for both executives.
• Complex Travel & Logistics: Coordinate end-to-end domestic and international travel itineraries, visa processes, ground transport, and accommodation arrangements.
• Stakeholder Liaison & Gatekeeping: Serve as a diplomatic first point of contact for international clients, internal teams, and external business partners.
• Executive Correspondence & Documentation: Draft high-level business emails, prepare briefing files, compile presentation materials, and record concise meeting minutes.
• Operational Discretion: Maintain absolute confidentiality regarding strategic plans, corporate documentation, and executive records.

Candidate Requirements

• Minimum 10 years of experience as an EA/PA supporting senior executives (C-suite/MD/GM level).
• Exceptional command of written and spoken English with strong interpersonal skills.
• Advanced proficiency in Google Workspace, Microsoft Office 365, and modern scheduling tools.
• Strong problem-solving capabilities, poise under pressure, and a proactive, self-directed working style.