Executive Assistant To Founder

Executive Assistant to Founder

Aerem | Mumbai, Maharashtra, India (On-site)

ABOUT AEREM

Aerem is India's end-to-end platform making solar adoption simple for MSMEs and homeowners. We are building a seamless ecosystem that enables businesses and individuals to transition to clean energy through innovative financing, technology, and marketplace solutions.

As we continue to grow, we are looking for a proactive, highly organized, and dependable Executive Assistant to the Founder who can provide comprehensive executive, administrative, and personal assistance while ensuring the Founders day-to-day activities run smoothly and efficiently.

ROLE OVERVIEW

The Executive Assistant will work closely with the Founder and act as a trusted point of coordination for professional and personal schedules, meetings, communications, travel, follow-ups, and administrative requirements. The role requires strong organizational skills, excellent communication, discretion, and the ability to anticipate requirements and manage multiple priorities independently.

KEY RESPONSIBILITIES

Executive Support

• Provide comprehensive executive assistance to the Founder in managing day-to-day professional responsibilities.
• Manage the Founders calendar, meetings, appointments, calls, and schedules.
• Coordinate meetings and ensure the Founder is well-prepared with relevant documents, information, and agendas.
• Track and follow up on action items, discussions, and commitments to ensure timely closure.
• Coordinate with internal teams, clients, investors, vendors, and external stakeholders on behalf of the Founder.
• Manage official correspondence, emails, documents, presentations, and reports as required.
• Maintain confidential records and sensitive business information with complete discretion.
• Assist the Founder with ad-hoc projects, research, and special assignments.

Personal Assistance

• Manage and coordinate the Founders personal appointments, schedules, and commitments as required.
• Plan and coordinate domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Coordinate personal bookings, appointments, events, and other engagements.
• Assist with personal administrative requirements and documentation.
• Coordinate with external service providers and vendors for personal and professional requirements.
• Proactively anticipate the Founders requirements and ensure timely arrangements and follow-ups.
• Maintain a consolidated professional and personal calendar to ensure effective time management.
• Handle sensitive personal information and matters with a high degree of confidentiality and professionalism.

Administration & Coordination

• Support the Founder with day-to-day administrative and operational requirements.
• Coordinate with office administration, facilities, housekeeping, vendors, and service providers when required.
• Maintain administrative records, trackers, and important documentation.
• Assist with office-related requirements, procurement, and coordination.
• Organize events, meetings, and other engagements involving the Founder.
• Coordinate with different departments to ensure timely execution of tasks assigned by the Founder.
• Handle other administrative and operational responsibilities as required.

REQUIREMENTS

• 2-5 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or in a similar role.
• Prior experience supporting a Founder, CEO, CXO, or senior leadership would be preferred.
• Excellent verbal and written communication skills in English.
• Strong organizational, coordination, and follow-up skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to manage both professional and personal responsibilities with maturity and discretion.
• Strong attention to detail and excellent time-management skills.
• High level of professionalism, confidentiality, and integrity.
• Proactive, dependable, and solution-oriented approach.
• Ability to anticipate requirements, prioritize tasks, and work with minimal supervision.
• Ability to build and maintain professional relationships with internal and external stakeholders.
• Willingness to take ownership of executive support, personal assistance, and general administrative responsibilities.

WHAT WE OFFER

• Opportunity to work closely with the Founder and gain exposure to strategic and business operations.
• Opportunity to work with one of India's fastest-growing clean energy companies.
• Collaborative and inclusive work culture.
• Learning and career growth opportunities.
• Exposure to cross-functional teams and diverse business functions.
• Dynamic and fast-paced work environment.

Location: Mumbai (On-site)

If you are highly organized, proactive, discreet, and enjoy working closely with senior leadership while managing diverse professional, personal, and administrative responsibilities, we'd love to hear from you.