Executive Assistant To Executive Director

We are seeking a polished, well-spoken, and highly organized Executive Assistant (EA) to provide comprehensive professional and personal support to our Executive Director (ED). This role demands a high level of maturity, discretion, and proactive ownership. The ideal candidate will act as a central coordinator across multiple campuses, manage essential HR data, handle travel logistics, and streamline the daily operational and personal schedules of the ED.

Previous PA/EA experience is NOT mandatorywe are fully invested in providing on-the-job training to the right individual. However, experience or a background in Human Resources (HR) is highly preferred.

Role & responsibilities

1. Cross-Campus Coordination & Follow-ups

• Act as a reliable liaison between the Executive Director and various team heads across multiple campuses.
• Monitor action items, follow up on deliverables, and ensure critical deadlines and corporate commitments are met seamlessly.

2. HR Data & Operations Management

• Manage confidential HR data, tracking metrics, and basic workforce documentation.
• Partner with the HR teams to coordinate cross-campus employee initiatives, data validation, and routine reporting.

3. Schedule, Travel, & Multi-Site Logistics

• Manage the EDs professional calendar, scheduling appointments, corporate meetings, and routine interventions.
• Coordinate full travel itineraries, flight/train bookings, accommodations, and on-ground logistics.
• Accompany the Executive Director on outstation campus visits and travel assignments as needed.

4. Reports, Trackers, & MIS

• Compile, track, and present basic operational reports and Management Information Systems (MIS).
• Maintain clean dashboards and tracking sheets to give the ED visibility into ongoing group tasks.

5. Personal & Day-to-Day Assistance

• Manage personal appointments, family/personal calendars, and daily requests for the ED.
• Oversee private orders, vendor deliveries, and logistical errands to maximize the ED's daily productivity.

Preferred candidate profile

• Core Attributes: Exceptionally polished presentation, professional maturity, absolute trustworthiness, and unwavering discretion.
• Problem Solving: A proactive mindset with a strong ability to take ownership and execute tasks independently.
• Communication: Flawless verbal and written communication skills suitable for interacting with senior leadership and diverse campus teams.
• Adaptability: Comfortable handling a mix of formal corporate responsibilities and personal executive management tasks.