Executive Assistant To Director

Executive Assistant to Director - Operations
Department: Operations
Location: Pune / Head Office
Role Overview
We are looking for an experienced Executive Assistant to support the Director - Operations in managing operational activities, coordinating with internal and external stakeholders, monitoring project progress, and preparing management reports to facilitate effective decision-making.
Key Responsibilities

• Calendar & Meeting Management: Manage the Directors calendar, schedule meetings, and coordinate appointments and follow-ups.
• Operations Coordination: Coordinate with project teams and internal departments to track & drive operational activities, progress, and pending actions. Coordinate with internal departments & external stakeholders for strategic initiatives & drive its progress.
• MIS & Reporting: Prepare project status reports, dashboards, and presentations for management review.
• Project & Revenue Tracking: Monitor project milestones, execution progress, billing status, and revenue-related updates.
• Stakeholder Management: Liaise with clients, vendors, contractors, and internal teams to ensure timely communication and coordination.
• Travel & Administrative Support: Coordinate travel arrangements, meetings, and other administrative requirements of the Director.
• Documentation & Follow-up: Maintain project records, meeting minutes, action trackers, and confidential documents while ensuring timely closure of pending tasks.

Required Qualifications & Experience

• Bachelor's degree in engineering.
• 5 to 8 years of relevant experience in executive assistance, operations coordination, or PMO, preferably in the renewable energy, EPC, or infrastructure sector.
• Proficiency in MS Excel, PowerPoint, and management reporting.
• Strong communication, organizational, analytical, and stakeholder management skills.
• Ability to coordinate multiple activities, maintain confidentiality, and work effectively with senior leadership.

Note: Please share your CV's directly on [email removed]