Executive Assistant To Director

JOB DESCRIPTION
Position:Executive Assistant to DirectorWork Location:MumbaiDepartment:AdminPosition Reports to:Director

Executive Assistant to Director

Mumbai | Full-Time | 5+ Years Experience

Role Overview

We are seeking a highly driven and resourceful Executive Assistant to work closely with the Director, acting as a strategic partner in managing daily operations, communication, and coordination.
This role requires someone who thrives in a fast-paced environment, demonstrates strong ownership, and can seamlessly manage both professional and personal executive support responsibilities.

Key Responsibilities:

Executive Support & Coordination

• Manage the Directors calendar, appointments, and daily priorities
• Ensure seamless planning and execution of meetings (virtual & in-person)
• Track important emails, tasks, and follow-ups to ensure timely action

Travel & Logistics Management

• Plan and coordinate end-to-end travel (flights, hotels, check-ins, payments)
• Ensure smooth daily logistics including transport coordination and readiness
• Accompany the Director for meetings and travel within Mumbai when required

Communication & Documentation

• Draft and manage emails, messages, and official correspondence
• Act as a point of contact between the Director and internal/external stakeholders
• Maintain confidentiality in all business matters

Social Media & Content Coordination

• Capture real-time updates from meetings/events
• Coordinate with design/marketing teams for content execution
• Assist in managing professional social media presence

Daily Planning & Reporting

• Prepare structured daily schedules and ensure adherence
• Share end-of-day updates and plan ahead for upcoming priorities
• Proactively identify gaps and ensure execution without follow-ups
  
  Candidate Profile
  We are looking for someone who is:
  
• Smart, confident, and professionally presentable
• Highly organized with strong multitasking ability
• Proactive, detail-oriented, and solution-driven
• Tech-savvy and comfortable with digital tools & communication platforms
• A quick learner with a strong sense of ownership
• Flexible with working hours and adaptable to dynamic schedules

Skills & Competencies

• Excellent communication and interpersonal skills
• Strong coordination and follow-up ability
• Time management and prioritization skills
• Professional etiquette and business acumen
• Ability to handle pressure and maintain composure

Language Requirements

• English (Fluent Written & Verbal)
• Hindi (Fluent Written & Verbal)
• Marathi (Fluent Written & Verbal)
• Gujarati (Added Advantage)

Eligibility Criteria

• Experience: Minimum 5 years in a similar role (Executive Assistant / Personal Assistant)
• Industry Preference: Real Estate background is a strong advantage
• Qualification: Graduate / Postgraduate (any discipline)
• Age: 25 - 40 years
• Location: Mumbai (or willingness to relocate)

What We Value

• Ownership mindset and accountability
• Reliability, discretion, and loyalty
• Strong work ethic and go-getter attitude
• Ability to anticipate needs and act proactively

Why Join Us?

• Work directly with leadership
• Exposure to high-level decision-making and business operations
• Fast-paced, growth-oriented environment
• Opportunity to build a long-term, impactful role