Executive Assistant To Director

Job Description: Executive Assistant to Director
Position: Executive Assistant to the Managing Director

Job Summary

We are looking for a proactive, organized, and detail-oriented Executive Assistant to provide high-level administrative and secretarial support to the Managing Director. The candidate will be responsible for managing schedules, coordinating meetings, handling travel arrangements, and ensuring smooth day-to-day executive operations.

Key Responsibilities

• Manage the MDs calendar, appointments, meetings, and daily schedule.
• Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, airport transfers, and itineraries.
• Handle hotel bookings and accommodation arrangements as per travel requirements.
• Organize meetings, prepare agendas, and maintain meeting records and follow-up action points.
• Handle emails, phone calls, correspondence, and other communications on behalf of the MD.
• Prepare reports, presentations, letters, and other business documents as required.
• Coordinate with internal departments, clients, vendors, and external stakeholders.
• Maintain confidential documents, records, and business information.
• Manage expense statements, travel bills, reimbursements, and other administrative tasks.
• Ensure timely follow-ups on important tasks and assignments.
• Provide general administrative support to the Director as required.

Required Skills and Qualifications

• Bachelors degree in any discipline.
• Prior experience as an Executive Assistant, Personal Assistant, or in a similar role would be preferred.
• Excellent communication, organizational, and time-management skills.
• Proficiency in MS Office, particularly Outlook, Excel, and PowerPoint.
• Experience in travel planning, flight ticketing, and hotel bookings.
• Ability to handle confidential information with discretion.
• Strong coordination, multitasking, and problem-solving abilities.
• Professional attitude with attention to detail and the ability to work in a fast-paced environment.