Executive Assistant To Director

Experience: 3 to 10 Years

Gender Preference: Female Candidate

Location: Vijay Nagar, Indore

Language Proficiency: English (Mandatory), French (Preferred)

We are looking for an experienced, highly organized, and polished Executive Assistant to the Director to provide high-level administrative, operational, and secretarial support. The ideal candidate will act as a primary point of contact for internal and external stakeholders, manage complex schedules, coordinate communications, and ensure the seamless day-to-day functioning of the Directors office.

Key Responsibilities

• Calendar & Schedule Management: Efficiently manage the Directors appointments, meetings, calendar, and travel itineraries.
• Communication & Coordination: Act as the primary bridge of communication between the Director, internal departments, and external clients/partners. Draft emails, letters, reports, and professional presentations.
• Meeting Management: Prepare meeting agendas, take detailed minutes, and follow up on key action items across teams.
• Documentation & Record Keeping: Maintain confidential files, records, reports, and administrative documentation.
• Gatekeeping & Liaison: Handle incoming correspondence, calls, and visitors with utmost professionalism and discretion.
• Proactive Task Management: Prioritize conflicting needs, anticipate executive requirements, and follow through on projects to successful completion.

Candidate Profile & Qualifications

• Experience: 3 to 10 years of proven experience working as an Executive Assistant, Personal Assistant, or Secretary supporting senior leadership.
• Gender: Female candidate preferred.
• Location: Candidates based in or willing to work in Vijay Nagar, Indore.
• Languages:
• English: Excellent written and verbal communication skills (Mandatory).
• French: Basic or working knowledge of French will be considered an added advantage (Preferred).
• Ready to travel.

Skills & Competencies:

• High proficiency in MS Office (Word, Excel, PowerPoint) and office productivity tools.
• Strong organizational, multi-tasking, and time-management abilities.
• Impeccable professional etiquette, high emotional intelligence, and absolute discretion regarding confidential information.