Executive Assistant To Director

Position: Chief Financial Officer

Location: Baner, Pune

Industry: CBG, Boiler, Distillery, Evaporators, Dryer and Process Plant Equipment.

Reporting To: Director / Managing Director

Company Overview: Raj Process Equipments and Systems Pvt Ltd is one of the leading process equipment manufacturer from India. We are in the business of Turn- key Plants, Dryers, Evaporators, Mixers, Process Equipments, Boilers.

Job Summary

Raj Process Equipments and Systems Pvt. Ltd. is looking for a professional, well-organized, and proactive Executive Assistant to the Director. The candidate will be responsible for providing high-level administrative and executive support, coordinating meetings, managing communication, preparing Minutes of Meetings (MOM), handling VIP guests, and ensuring smooth day-to-day coordination for the Director.

The ideal candidate should possess excellent communication and interpersonal skills, a professional personality, strong organizational abilities, and the flexibility to travel as required.

Key Responsibilities

• Provide comprehensive executive and administrative support to the Director.
• Manage and coordinate the Director's daily calendar, appointments, meetings, and schedules.
• Arrange internal and external meetings with clients, vendors, senior management, and other stakeholders.
• Prepare meeting agendas, presentations, and Minutes of Meetings (MOM) and follow up on action points.
• Attend, screen, and respond to telephone calls, emails, and other business communications on behalf of the Director when required.
• Coordinate with various departments to ensure timely completion of tasks and follow-ups assigned by the Director.
• Receive and attend to VIP guests, clients, business associates, and senior-level visitors in a professional manner.
• Make necessary arrangements for meetings, conferences, business visits, and official events.
• Prepare and maintain reports, documents, presentations, correspondence, and other management-related records.
• Maintain confidentiality of sensitive company and management information.
• Coordinate travel arrangements, itineraries, accommodation, and other logistics for the Director as required.
• Follow up with internal teams and external stakeholders on important matters and provide updates to the Director.
• Support the Director in day-to-day business coordination and administrative activities.
• Be available to travel as per business requirements.
• Perform other responsibilities assigned by the Director/Management.

Candidate Requirements

• Male candidate preferred.
• Minimum 3 years of relevant experience as an Executive Assistant / Personal Assistant / Management Assistant supporting an MD, Director, VP, or senior management executive.
• Experience in arranging meetings, preparing MOM, coordinating with senior stakeholders, handling calls, and attending VIP guests.
• Excellent English communication skills, both verbal and written.
• Must be well-versed in Marathi and Hindi.
• Excellent presentation and interpersonal skills.
• Strong organizational, coordination, follow-up, and time-management abilities.
• Good working knowledge of MS Office, particularly Word, Excel, PowerPoint, and Outlook/email.
• Professional appearance, confident personality, and ability to interact with senior management and VIPs.
• Ability to handle confidential information with discretion.
• Willingness and flexibility to travel as per business requirements.
• Candidates with a technical/engineering background will be preferred.

Key Skills

Executive Assistance | Calendar Management | Meeting Coordination | MOM Preparation | VIP Guest Handling | Business Communication | Presentation Skills | MS Office | Follow-up & Coordination | Travel Coordination | Interpersonal Skills | Confidentiality | English | Marathi | Hindi