Executive Assistant To Director

Job description:

Key Responsibilities

• Provide day-to-day administrative and executive support to the Managing Director.
• Manage and maintain the Directors calendar, appointments, meetings, and schedules.
• Coordinate meetings and ensure timely follow-ups on action items.
• Handle official communication, correspondence, and documentation.
• Maintain confidentiality of sensitive business and personal information.
• Assist the Director with day-to-day coordination and follow-ups with internal and external stakeholders.

Office & Administrative Responsibilities

• Handle general office administration and documentation.
• Coordinate with banks, government offices, vendors, clients, and other external parties whenever required.
• Visit banks, offices, courier services, government departments, or other locations for official work as required.
• Manage and maintain important documents, records, files, and correspondence.
• Coordinate with various departments to ensure administrative tasks are completed on time.
• Assist with office purchases, vendor coordination, and other administrative requirements.
• Handle any additional administrative responsibilities assigned by the Director.

Skills & Qualifications

• 2–8 years of experience as an Executive Assistant, Personal Assistant, Admin Assistant, Office Administrator, or similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to multitask and manage competing priorities effectively.
• Proactive approach with strong follow-up skills.
• High level of professionalism and discretion.
• Advanced working knowledge of Microsoft Office Suite – Word, Excel, PowerPoint, and Outlook.
• Experience with travel coordination and expense management.
• Comfortable travelling locally for official work, including bank and office visits.
• Ability to work independently and handle confidential information.
• Good interpersonal skills and ability to coordinate with senior management and external stakeholders.