Executive Assistant To Director

Job description:

Executive Assistant

Position: Executive Assistant to Director
Experience: 13 Years
Salary: 20,000 – 35,000 per month
Job Type: Full-Time

Job Summary

We are looking for a highly organized and proactive Executive Assistant to support the Director in day-to-day administrative, coordination, and travel-related activities. The ideal candidate should have excellent communication skills, strong follow-up abilities, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage the Director's calendar, meetings, appointments, and schedules.
• Coordinate and follow up with internal teams and external clients/vendors.
• Prepare and maintain reports, presentations, documents, and MIS.
• Handle emails, calls, correspondence, and day-to-day communication on behalf of the Director.
• Track important tasks, deadlines, and follow-ups and ensure timely completion.
• Prepare and maintain Minutes of Meeting (MOM) and track action points after meetings.
• Coordinate meetings and ensure all required information/documents are available.
• Handle train and flight bookings, hotel reservations, and other travel arrangements for the Director.
• Prepare and manage travel itineraries and schedules.
• Assist the Director with day-to-day operational and administrative tasks.
• Coordinate with different departments to collect required information and provide updates.
• Maintain confidential company and management information.
• Maintain proper records, files, and documentation.
• Handle urgent tasks and follow-ups as assigned by the Director.
• Perform any other responsibilities assigned by the Director.

Required Skills

• 1–3 years of experience as an Executive Assistant / Management Coordinator.
• Excellent written and verbal communication skills.
• Good knowledge of MS Office – Excel, Word, PowerPoint, Outlook/Gmail.
• Strong follow-up, coordination, and organizational skills.
• Experience in train and flight ticket booking and travel coordination.
• Ability to prepare Minutes of Meeting (MOM) and track action items.
• Good time-management and multitasking abilities.
• Ability to handle confidential information professionally.
• Proactive attitude with strong attention to detail.
• Ability to work under pressure and manage urgent requirements.

Qualification

Bachelor's degree in Business Administration, Management, Commerce, or any relevant field.

Preferred Candidate

• Experience working directly with Directors / Senior Management.
• Experience in travel booking, calendar management, MOM preparation, MIS, reporting, and follow-ups.