Executive Assistant To Director
Quality HR Services · Mumbai · onsite · Posted 28d ago
Undisclosed5–6 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Position: Executive Assistant to Director
Location: Mumbai
Experience: 5 - 6 Years
Industries: Pharma - API
Responsibilities - Strategic Executive Support
- Act as an extension of the Directors office to drive execution of strategic initiatives.
- Manage priorities, commitments, and leadership schedules aligned with business goals.
- Anticipate business needs and proactively prepare relevant insights and materials.
- Support high-level decision-making by organizing structured information and analysis.
- Cross-Functional Leadership Coordination
- Ensure strong follow-up with Plant teams, Marketing teams, vendors, and cross-functional stakeholders.
- Monitor action items from leadership meetings and ensure timely closure.
- Coordinate execution of critical projects across departments.
- Act as a bridge between management and operational teams to ensure alignment.
- Data Validation Decision Support
- Collect, validate, and analyse business data received from marketing, operations, and other functions.
- Provide analytical summaries and insights to support strategic decisions.
- Identify gaps, risks, or inconsistencies in information before presenting to Director.
- Assist in preparing business reviews, dashboards, and performance reports.
- Market Research Industry Intelligence
- Conduct market research related to API industries.
- Monitor competitor activities, sourcing trends, and market developments.
- Provide strategic inputs based on industry trends and market analysis.
- Support leadership in evaluating new business opportunities.
- Communication Stakeholder Management
- Represent the Directors office in communications with internal and external stakeholders.
- Draft executive-level emails, presentations, and business documents.
- Maintain professional relationships with vendors and leadership teams.
- Ensure clear communication flow between Director and teams.
- Confidential Documentation Governance
- Handle sensitive business information with strict confidentiality.
- Maintain structured records, presentations, and executive documentation.
- Prepare Minutes of Meetings (MOM) and track action execution.
- Executive Operations Logistics
- Manage calendar, travel planning, and leadership engagements.
- Support coordination of management meetings, strategic reviews, and corporate events.
- Strong analytical and data interpretation skills.
- Excellent interpersonal and stakeholder management abilities.
- Strong decision-making capability based on validated information.
- Market research and business intelligence capability.
- High ownership mindset and proactive working style.
- Exceptional organizational and follow-up skills.
- Advanced MS Office proficiency (Excel, PowerPoint, Outlook).
- High confidentiality and professional integrity.
- The candidate should be willing to travel to the Vapi plant office whenever required.
Any Graduation
Key Skills - Projects
- Ms Excel
Sourced from naukri
Skills
Data InterpretationMarket Researchbusiness datamarket analysisExecutive SupportLogisticsExecutive assistantResearchStakeholder ManagementoperationsexcelPharmaData ValidationBusiness Intelligencemarketing
About Quality HR Services
Quality HR Services
Recruitment
30
employees
2017
9 years old
Vapi, Gujarat
India
₹3.1L PA avg
Avg at Quality HR Services
About
Quality HR Services
Industries
Recruitment
Employee ratings
10 reviews
4.9/ 5
Culture
4.7
Career growth
4.6
Work-life
4.8
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