Executive Assistant To Director

Position Title: Executive Assistant (EA)

Location: Delhi

Industry: Womens Ethnic Wear | Retail | Wholesale | Fashion Business

Reporting To: Director / Founder

Role Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support the Director in managing daily schedules, business coordination, communication, follow-ups, and the execution of key priorities. The EA will act as a bridge between the Director and internal teams, vendors, customers, and external stakeholders, ensuring smooth operations and timely completion of critical tasks.

Key Responsibilities

1. Calendar & Schedule Management

- Manage the Director’s daily calendar, meetings, appointments, and travel plans.

- Prioritize schedules based on urgency and business importance.

- Coordinate internal and external meeting arrangements.

2. Business Coordination & Follow-ups

- Track ongoing projects across merchandising, sales, production, and retail teams.

- Ensure timely follow-up on pending tasks and commitments.

- Maintain action trackers and daily priority lists.

3. Communication & Stakeholder Management

- Draft professional emails, WhatsApp communication, and official letters.

- Coordinate with suppliers, distributors, and key customers.

- Handle calls and messages on behalf of the Director when required.

4. Documentation & Reporting

- Prepare meeting notes, Minutes of Meeting (MOM), and action points.

- Maintain organized records of agreements, vendor details, and key documents.

- Assist in preparing weekly business reports and dashboards.

5. Support in Business Expansion Activities

- Assist in planning new brand launches, exhibitions, and retail expansion.

- Coordinate photoshoots, marketing campaigns, and vendor meetings.

6. Office & Administrative Support

- Manage office coordination, visitor handling, and internal communication.

- Ensure smooth coordination between departments.

- Support personal tasks and confidential assignments as needed.

Required Skills & Competencies

- Strong organizational and multitasking abilities.

- Excellent written and verbal communication.

- High attention to detail and an execution-oriented mindset.

- Ability to work under pressure and meet deadlines.

- Professional discretion and confidentiality.

- Proficiency in MS Excel, Google Sheets, PowerPoint, Email tools, and WhatsApp Business.

Preferred Background

- 3–7 years of experience as an EA, PA, or Business Coordinator.

- Experience in Retail, Fashion, Textile, or Consumer Business is preferred.

- Previous experience working with founders or senior leadership.

Education Qualification

- Graduate or Postgraduate in Business Administration, Commerce, or a relevant field.