Executive Assistant To Director

Role & responsibilities

Executive Support

• Manage the Director's calendar, appointments, and daily schedule.
• Coordinate meetings, conferences, and business events.
• Screen calls, emails, and correspondence, prioritizing urgent matters.
• Prepare agendas, presentations, reports, and meeting minutes.
• Draft professional emails, letters, and other business communications.

Coordination & Communication

• Act as the primary point of contact between the Director and internal/external stakeholders.
• Coordinate with department heads to track action items and project updates.
• Follow up on pending tasks and ensure timely execution.

Travel & Event Management

• Arrange domestic and international travel, accommodation, visas, and itineraries.
• Coordinate business meetings, client visits, and corporate events.

Documentation & Reporting

• Maintain confidential records, files, and important business documents.
• Prepare MIS reports, dashboards, and executive summaries.
• Organize contracts, agreements, and official correspondence.

Office Administration

• Ensure smooth functioning of the Director's office.
• Maintain office supplies and manage administrative requirements.
• Coordinate with vendors and service providers as required.

Confidentiality & Compliance

• Handle sensitive business information with the highest level of confidentiality.
• Ensure compliance with company policies and maintain professional ethics.

Preferred candidate profile

Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• MBA or Executive Assistant certification is an added advantage.

Experience

• 5-10 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership.
• Experience working with Directors, CEOs, or Managing Directors is preferred.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with ERP and digital collaboration tools is an advantage.
• Ability to multitask and work under pressure.
• Strong interpersonal and stakeholder management skills.
• High level of professionalism, integrity, and confidentiality.