Executive Assistant To Director

Position Title: Executive Assistant

Location: Chandigarh University, Gharuan, Mohali Campus

Reporting To: Senior Leader / Director / CEO

Key Responsibilities

1. Administrative & Managerial Support

• Manage and maintain executive schedules, calendars, and appointments.
• Organize internal and external meetings, conferences, and travel arrangements.
• Prepare agendas, minutes of meetings, presentation materials, and reports.
• Assist in planning and coordinating events, workshops, and official engagements.

2. Communication & Correspondence

• Act as the point of contact between the executive and internal/external stakeholders.
• Handle confidential information with integrity and discretion.
• Draft, review, and manage emails, letters, memos, and official communications.
• Follow up with departments to ensure timely completion of tasks assigned by leadership.

3. Operational Support

• Maintain records, documentation, and filing systems (both digital and physical).
• Track tasks, deadlines, and project progress on behalf of the executive.
• Coordinate with various departments for data, reports, and requirements.
• Assist in procurement of office supplies and logistical arrangements when required.

4. Strategic & Analytical Support

• Support the executive in research, data compilation, and preparation of strategic documents.
• Analyze reports received from departments and highlight key points for executive review.
• Provide support in planning, monitoring, and follow-ups for key organizational initiatives.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint), email management, and digital tools.
• Ability to multitask and work under pressure.
• High level of confidentiality, reliability, and professionalism.
• Strong interpersonal skills and stakeholder management.