Executive Assistant To Director

Job Description Executive Assistant to Director | Hyderabad

Position: Executive Assistant (EA) to Director
Location: Hyderabad
Department: Administration / Corporate Office
Industry: Engineering & Construction
Experience: 2–5 Years
Employment Type: Full-Time, Permanent

Job Summary

We are looking for a proactive and well-organized Executive Assistant to the Director to provide high-level administrative and coordination support. The candidate will be responsible for managing schedules, meetings, communication, documentation, follow-ups, and coordination with internal and external stakeholders.

Key Responsibilities

• Manage the Director’s calendar, meetings, appointments, and daily schedule.
• Coordinate and schedule internal and external meetings.
• Prepare meeting agendas, presentations, MIS reports, and other documents.
• Maintain confidentiality of sensitive company and management information.
• Coordinate with different departments and ensure timely follow-up on assigned tasks.
• Track action points and pending activities discussed during meetings.
• Handle emails, calls, correspondence, and official communication on behalf of the Director.
• Prepare daily/weekly reports and status updates as required.
• Coordinate with clients, vendors, senior management, and other stakeholders.
• Arrange travel, accommodation, meetings, and other logistics for the Director.
• Maintain proper records, documents, and important correspondence.
• Support the Director in day-to-day administrative and business activities.

Desired Candidate Profile

• Graduate in any discipline; MBA/PGDM will be an added advantage.
• 2–5 years of experience as Executive Assistant / Personal Assistant / Management Coordinator.
• Excellent communication and interpersonal skills.
• Strong proficiency in MS Office, Excel, PowerPoint, and Outlook/email management.
• Good organizational and time-management skills.
• Ability to handle multiple priorities and work under pressure.
• Professional personality with strong follow-up and coordination skills.
• High level of confidentiality, maturity, and discretion.
• Candidates with experience in Engineering, Construction, PEB, Manufacturing, or Infrastructure will be preferred.