Executive Assistant To Director

Roles and Responsibilities

• Manage the Directors calendar, schedule appointments, and coordinate meetings effectively.
• Oversee day-to-day office operations and handle administrative, correspondence, and secretarial activities.
• Manage and maintain official records, documents, and correspondence with accuracy and confidentiality.
• Take dictation and prepare accurate meeting notes, letters, and official documents.
• Draft, proofread, and format professional letters, emails, reports, presentations, and other business communications.
• Coordinate with internal teams and external stakeholders on behalf of the Director to ensure smooth communication and timely follow-ups.
• Support the Director with meeting preparation, documentation, presentations, and other administrative requirements.
• Use AI tools effectively to improve productivity, including drafting and refining emails/documents, summarizing information, preparing meeting notes, organizing data, and streamlining routine administrative tasks.
• Stay updated with emerging AI tools and leverage them appropriately to improve efficiency and reduce manual work.
  

Desired Candidate Profile

• * 3-5 years of experience in an executive assistant role or similar position.
  
• * Strong calendar management skills with attention to detail.
  
• * Excellent coordination skills.
  
• * Proficiency in letter drafting and email communication.