Executive Assistant to Director-HSB

Hari Shankar Singhania School of Business (HSB), JK Lakshmipat University, Jaipur, is a contemporary business school focused on developing future-ready business leaders through academic rigour, experiential learning, and strong industry integration. As an initiative of the 140-year-old JK Group, HSB combines the Group's legacy with an immersive, industry-relevant learning environment.

We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive executive and administrative support to the Director-Hari Shankar Singhania School of Business. The role will involve managing the Director's schedule and communications, coordinating meetings and stakeholders, supporting institutional activities, and ensuring the smooth functioning of the Director's office.

• Manage the Director's calendar, appointments, meetings, and daily schedule.
• Coordinate with faculty, staff, students, parents, vendors, media, and other internal and external stakeholders.
• Handle official correspondence and email communication, including timely follow-ups and approvals.
• Prepare and coordinate meeting agendas, presentations, reports, briefing notes, and other documents.
• Coordinate inputs from various departments for institutional and regulatory meetings and reports.
• Maintain official records, files, contact lists, correspondence, and confidential documents.
• Coordinate travel arrangements, accommodation, transportation, and other logistics for the Director.
• Facilitate meetings, visits, events, and hospitality arrangements for important guests and stakeholders.
• Track and follow up on action points arising from meetings and assignments.
• Maintain a high level of confidentiality, professionalism, and discretion while handling sensitive information.
• Undertake other responsibilities and special assignments entrusted by the Director/University.

• Graduate/Postgraduate degree from a recognized institution.
• 5-10 years of relevant experience in Executive Assistant, Personal Assistant, Office Administration, or a similar role.
• Prior experience in a university, educational institution, corporate, or senior management office will be preferred.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office, particularly Word, Excel, PowerPoint, and Outlook/email management.
• Excellent organizational, coordination, and follow-up skills.
• Ability to manage multiple priorities and work with senior stakeholders.
• High level of discretion, confidentiality, professionalism, and attention to detail.

Website: https://hsb.edu.in/

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