Executive Assistant To Director - Business Operations

Role & responsibilities

• Run the Directors business workflow. Maintain an accurate action and decision register, organise priorities and meetings, prepare agendas and briefing notes, track commitments, and escalate time-sensitive issues with a clear next step.
• Own company correspondence and document administration. Prepare clear emails and letters, assemble accurate attachments, coordinate signatures and submissions, retain acknowledgements, and maintain accessible, version-controlled company records.
• Coordinate bank and commercial documentation. Assemble project-finance and buyer-loan support documents, organise agreement and registration logistics, and resolve missing information with the responsible specialists. Check completeness against approved source records.
• Obtain decision-ready inputs. Collect reports, comparisons and recommendations from the responsible consultants; identify missing information; and summarise the decision required, options, implications and deadline for the Director.
• Support approved business actions. Coordinate administrative follow-through on vendor appointments, marketing deliverables, customer documentation and payment packs. Transfer recurring specialist work to procurement, sales or accounts colleagues as those functions are staffed.

Preferred candidate profile

• 4 to 7 years in business coordination or operations, including evidence of independently completing work for a business owner or senior leader.
• Experience with a residential developer or owner-led business is preferred. Demonstrated judgment and execution are essential. An engineering degree or MBA is not required.
• Excellent written English and confident spoken English. Able to communicate firmly and professionally with senior consultants and external organisations.
• Strong Excel or Google Sheets, document preparation, email and calendar skills. Comfortable learning CRM and shared-document systems. Able to reconcile information across documents and maintain reliable records.
• Able to work regularly from Thane and undertake planned local visits to project sites, banks, advisers and relevant offices.