Executive Assistant To Chief Managing Director

Company Name: SPAC Pneumatic

Job Title: Executive Assistant / Personal Assistant to Chief Managing Director

Location: Noida, Uttar Pradesh

Employment Type: Full-Time | On-Site

Gender: Male

Experience: 3-5 years

Joining: Immediate / Short Notice Preferred

JOB Summary:

SPAC Pneumatic is looking for a highly organized, proactive, responsible, and professional

Male Executive Assistant to work closely with the Chief Managing Director (CMD). The

selected candidate will be responsible for providing comprehensive executive, administrative,

coordination, and follow-up support to ensure the CMD s daily activities and business priorities

are managed efficiently.

This is a high-responsibility position requiring excellent communication, professional

etiquette, confidentiality, time management, and the ability to coordinate effectively with senior

management, employees, clients, vendors, and other business associates.

Key Responsibilities:

1. Executive Administrative Support

Manage and maintain the CMD s daily calendar, appointments, meetings, and

schedules.

Coordinate meetings with internal teams, clients, vendors, business partners, and other

stakeholders.

Prepare meeting agendas, presentations, reports, documents, and other required

material.

Maintain records of important meetings, discussions, commitments, and follow-up points.

Ensure that important tasks, deadlines, and commitments are tracked and completed on

time.

Assist the CMD with day-to-day administrative and business-related activities.

2. Coordination Follow-Up

Coordinate with different departments on behalf of the CMD.

Follow up with concerned employees and departments regarding pending tasks and

assignments.

Track the progress of important projects and activities and provide timely updates to the

CMD.

Ensure effective communication between the CMD and various internal and external

stakeholders.

Handle urgent assignments and ensure timely execution.

3. Communication Correspondence

Handle professional phone calls, emails, WhatsApp communication, and other

correspondence as required.

Draft and format professional emails, letters, reports, and official communications.

Communicate with clients, suppliers, vendors, consultants, and business associates

professionally.

Maintain a high level of professionalism and confidentiality in all communications.

4. Meeting Business Support

Attend important meetings with the CMD whenever required.

Take notes/minutes of meetings and prepare action points.

Follow up with relevant personnel to ensure that agreed action items are completed.

Assist in preparing presentations, business reports, MIS, and management summaries.

Support the CMD in business reviews, planning, and other management activities.

5. Travel Event Coordination

Coordinate domestic and international travel arrangements, including flights, hotels,

transportation, and itineraries, when required.

Assist with scheduling business meetings and appointments during travel.

Coordinate conferences, business events, meetings, and official engagements.

Ensure all travel and meeting-related requirements are arranged in advance.

6. Confidentiality Professional Conduct

Handle confidential business, financial, operational, and personal information with

complete discretion.

Maintain strict confidentiality regarding the CMD s discussions, meetings, plans, and

business matters.

Demonstrate maturity, reliability, integrity, and professional conduct at all times.

Maintain appropriate professional boundaries and represent the CMD and company in a

professional manner.

Required Skills Competencies

Excellent verbal and written communication skills.

Strong command of English and Hindi.

Excellent follow-up and coordination skills.

Strong organizational and time-management abilities.

Ability to prioritize multiple tasks and work under pressure.

Good knowledge of MS Office - Word, Excel, PowerPoint, and Outlook/email.

Professional email drafting and documentation skills.

Good interpersonal and relationship-management skills.

Ability to communicate confidently with senior-level executives and external

stakeholders.

Smart, presentable, disciplined, punctual, and professional personality.

Strong attention to detail.

Ability to handle sensitive and confidential information.

Proactive approach with a strong sense of ownership and responsibility.

Willingness to work beyond regular hours whenever business requirements demand.

Eligibility

Education: Graduate in any discipline. MBA/PGDM or a business-related qualification

will be an advantage.

Experience: 3-5 years of relevant experience as an Executive Assistant, Personal

Assistant, Management Assistant, Executive Secretary, or similar position.

Candidates who have previously worked directly with a CMD, MD, CEO, Director, or

senior management will be preferred.

Candidates based in Noida, Greater Noida, Delhi, or Ghaziabad will be preferred.

Immediate joiners or candidates serving a short notice period will be given

preference.

Ideal Candidate

We are looking for someone who is:

Professional | Trustworthy | Smart | Well-Groomed | Proactive | Disciplined | Confidential |

Excellent at Follow-Ups | Strong Communicator

The candidate should be comfortable working in a fast-paced environment and should be

capable of independently managing responsibilities while keeping the CMD appropriately

updated.

Job Details:

Company -SPAC Pneumatic

Position -Executive Assistant to Chief Managing

Director

Location -Noida, Uttar Pradesh

Employment- Full-Time, On-Site

Gender- Male

Experience - 3-5 Years

Joining- Immediate / Short Notice Preferred

Industry Pneumatics / Industrial Automation

Reporting To Chief Managing Director

Salary:

Competitive salary as per candidate s experience, skills, and

suitability for the role.

URGENT OPENING

If you are confident, well-organized, professionally presentable, and capable of working

closely with senior management, we would like to hear from you.