Executive Assistant To Chief Innovation Officer & HR Coordinator

Role & responsibilities

HR Coordination

• Coordinate employee queries with the HR Operations team and ensure timely resolution.
• Coordinate employee onboarding, joining formalities and pre-employment documentation.
• Coordinate with various internal and external stakeholders to facilitate issuance of ID cards, visiting cards, official phone numbers and other joining requirements.
• Coordinate HRMS updates, attendance, employee documentation and other HR processes.
• Support HR MIS, reporting and day-to-day HR operations.
• Coordinate employee engagement, recognition and workplace initiatives.

Executive Assistant to CIO

• Manage the CIOs calendar, priorities, meetings and workflows.
• Coordinate strategic, innovation and cross-functional projects, tracking deliverables and follow-ups.
• Prepare presentations, briefs, research summaries and decision-ready documents.
• Coordinate communication with internal and external stakeholders.
• Organise meetings, workshops, brainstorming sessions and innovation initiatives.
• Manage travel, documentation and confidential information.
• Research emerging trends, technologies and strategic opportunities.

Preferred candidate profile

• Bachelors degree in Business Administration, Management, Communications, or related field.
• 5 years of proven experience as an Executive Assistant, Chief of Staff support, HR or similar strategic coordination role.
• Experience working directly with CXO-level leadership in a fast-moving organisation.
• Exceptional communication skillswritten and verbalwith strong command over professional business communication.
• High proficiency in MS Office Suite, Google Workspace, project management tools, and documentation systems.
• Strong analytical skills, ability to structure information, and keen attention to detail.
• Ability to multitask, manage ambiguity, and work with tight deadlines.
• High level of discretion, confidentiality, and emotional intelligence.