Executive Assistant To Chief Financial Officer

Role & responsibilities

Executive Support

• Manage the Director's calendar, appointments, meetings, and travel schedules.
• Prioritize and coordinate daily activities to maximize executive productivity.
• Prepare agendas, presentations, reports, and briefing documents for meetings.
• Track action items and ensure timely follow-up on commitments.

Communication & Stakeholder Management

• Serve as the primary point of contact between the Director and internal/external stakeholders.
• Draft, review, and manage correspondence, emails, and official communications.
• Coordinate interactions with clients, vendors, consultants, and business partners.
• Facilitate effective communication across departments.

Meeting & Event Coordination

• Organize leadership meetings, board meetings, and management reviews.
• Prepare meeting minutes and track progress on action points.
• Coordinate executive visits, events, and strategic business meetings.
• Ensure smooth logistics and arrangements for key engagements.

Project & Business Coordination

• Support the Director in monitoring strategic initiatives and business projects.
• Track milestones, deliverables, and deadlines across various functions.
• Coordinate with department heads to collect updates and management reports.
• Assist in preparing business reviews, MIS reports, and presentations.

Travel & Expense Management

• Arrange domestic and international travel, accommodation, and itineraries.
• Manage travel-related documentation and reimbursements.
• Monitor executive expenses and maintain accurate records.

Confidential Information Management

• Handle sensitive business and employee information with utmost confidentiality.
• Maintain secure records, documents, contracts, and executive files.
• Ensure compliance with company policies regarding information security.

Administrative Management

• Maintain organized filing systems and document repositories.
• Coordinate office requirements on behalf of the Director.
• Manage routine administrative activities and executive office operations.

Preferred candidate profile

We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to the Executive Director. The ideal candidate will act as a trusted partner, managing executive schedules, coordinating business priorities, handling confidential information, and ensuring seamless communication across internal and external stakeholders.

The role requires exceptional organizational skills, business acumen, discretion, and the ability to manage multiple priorities in a fast-paced environment.