Executive Assistant To Chief Financial Officer

The Executive Assistant to the CFO provides comprehensive executive and administrative support to the CFO, ensuring effective management of schedules, meetings, correspondence, reports, travel, and confidential financial information. The role requires strong organizational skills, attention to detail, discretion, and the ability to coordinate with senior executives, finance teams, clients, auditors, banks, and other stakeholders.

Key Responsibilities

• Manage the CFO's calendar, appointments, meetings, and priorities.
• Schedule and coordinate internal and external meetings with senior stakeholders.
• Prepare meeting agendas, presentations, MIS reports, minutes, and follow-up trackers.
• Handle confidential financial, business, and management information with discretion.
• Coordinate with Finance, Accounts, HR, Legal, Operations, and other departments.
• Assist the CFO in preparing presentations, dashboards, management reports, and business reviews.
• Track important action items and ensure timely follow-up and closure.
• Coordinate travel arrangements, itineraries, accommodation, and expense claims.
• Manage emails, correspondence, documentation, and communication on behalf of the CFO when required.
• Organize board meetings, management meetings, review meetings, and other executive events.
• Maintain organized records of important documents, contracts, reports, and correspondence.
• Coordinate with banks, auditors, consultants, investors, vendors, and other external parties as directed by the CFO.
• Assist in preparing information required for audits, financial reviews, board meetings, and statutory requirements.
• Monitor deadlines and commitments relating to the CFO's office.
• Support special projects and ad-hoc assignments entrusted by the CFO.

Required Skills

• Excellent verbal and written communication skills.
• Strong MS Office skills, particularly Excel, PowerPoint, and Outlook.
• Excellent calendar and meeting-management abilities.
• Strong follow-up and coordination skills.
• Good understanding of business and basic finance terminology.
• High level of confidentiality and professional integrity.
• Strong organizational and multitasking abilities.
• Ability to work under pressure and manage competing priorities.
• Professional interaction with senior management and external stakeholders.
• Strong attention to detail and problem-solving ability.

Preferred Qualifications

• Bachelor's degree in Business Administration, Commerce, Finance, or a related field.
• Prior experience as an Executive Assistant, Management Assistant, or Personal Assistant to a CFO/CEO/Director is preferred.
• Experience in a corporate finance environment is an advantage.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of reports and documentation.
• Effective calendar and meeting management.
• Timely follow-up and closure of action items.
• Quality of executive presentations and meeting support.
• Confidentiality and accuracy in handling sensitive information.
• Responsiveness to CFO and stakeholder requirements