Executive Assistant To Chief Executive Officer

Job Summary

We are looking for an experienced and proactive Executive Assistant to the CEO to provide comprehensive executive, administrative, and operational support to senior leadership. The role requires exceptional organizational skills, discretion, attention to detail, and the ability to anticipate executive needs while managing multiple priorities effectively.

The ideal candidate should have extensive experience supporting a CEO in a large organization, managing complex calendars, coordinating international travel, handling confidential information, and ensuring seamless day-to-day operations of the CEO's office.

Key Responsibilities

• Calendar & Meeting Management: Manage the CEO's calendar, schedule meetings, coordinate appointments, and align schedules with internal and external stakeholders across global time zones.
• Travel Management: Plan and coordinate domestic and international travel, including transportation, accommodation, itineraries, and related logistics.
• Administrative Operations: Supervise administrative support staff, including drivers and pantry personnel, and ensure smooth day-to-day operations.
• Executive Support: Provide end-to-end administrative support to the CEO's office and senior leadership, proactively managing priorities and business-related tasks.
• Client & Guest Coordination: Coordinate visits of international clients and senior guests, including meeting schedules, accommodation, transportation, and other arrangements.
• Expense Management: Maintain expense records, coordinate reimbursements, and support expense reporting in accordance with company policies.
• Workspace Management: Ensure the CEO's office and home workspace are well-organized and equipped, coordinating with IT and other support teams as required.
• Reporting & Documentation: Prepare and manage executive reports, maintain records, and ensure the timely completion of administrative deliverables.
• Stakeholder Coordination: Liaise with senior leaders, external partners, and cross-functional teams with professionalism, discretion, and effective communication.

Required Qualifications & Skills

• Bachelor's degree in any discipline.
• Minimum 15 years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant to a CEO in a large organization.
• Strong proficiency in Google Workspace (G Suite) and/or Microsoft Office applications.
• Excellent written and verbal communication skills.
• Experience working with global stakeholders across geographies.
• Prior experience in US Healthcare, IT, or IT-enabled services (ITeS) will be an advantage.
• Strong experience in preparing and managing executive reports.
• Excellent calendar management, travel planning, coordination, and administrative management skills.

Key Competencies

• Exceptional attention to detail and organizational skills.
• Proactive, self-driven, and solution-oriented approach.
• Strong ownership and accountability.
• Excellent interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Strong collaboration and stakeholder management skills.
• Ability to manage competing priorities in a fast-paced environment.