Executive Assistant To Chief Executive Officer

Role & responsibilities :

Executive Support

• Manage CEO's calendar, meetings, appointments, and travel schedules.
• Organize and coordinate leadership meetings, board meetings, reviews, and strategic discussions.
• Prepare agendas, presentations, minutes of meetings (MOMs), and action trackers.
• Follow up with functional heads on critical action items and ensure timely closure.

Business Coordination

• Coordinate with cross-functional teams to collect business updates and prepare management dashboards.
• Monitor key business projects and provide status reports to the CEO.
• Support strategic initiatives, business reviews, and organizational projects.
• Assist in preparing presentations for board meetings, customers, investors, and senior leadership.

Communication & Stakeholder Management

• Act as a liaison between the CEO and internal/external stakeholders.
• Draft professional communications, reports, and correspondence on behalf of the CEO.
• Manage confidential information with absolute discretion and professionalism.

Travel & Event Management

• Arrange domestic and international travel, accommodation, visa processing, and itineraries.
• Coordinate leadership visits, business events, customer meetings, and conferences.

MIS & Reporting

• Prepare weekly, monthly, and quarterly MIS reports.
• Analyze data and present meaningful insights to support decision-making.
• Track KPIs and business performance indicators.

Administrative Management

• Ensure smooth functioning of the CEO's office.
• Maintain records, documents, and confidential files.
• Support corporate governance activities and leadership reviews as required.

Educational Qualification

• Bachelor's Degree in Engineering (Mandatory/Preferred)
• MBA/PGDM from a recognized institute (Preferred)

Experience

• 5-12 years of experience as Executive Assistant, Business Assistant, Management Associate, Chief of Staff Support, or Executive Office Coordinator.
• Experience working directly with CXO/CEO/Managing Director/Senior Leadership.

Required Skills

• Executive Assistance & Calendar Management
• Business Coordination & Stakeholder Management
• Presentation & MIS Reporting
• Advanced MS Excel and PowerPoint
• Data Analysis and Dashboard Preparation
• Meeting Management & MOM Preparation
• Project Tracking and Follow-up
• Travel Management
• Excellent Verbal & Written Communication
• High Confidentiality and Professionalism

Preferred candidate profile

• Executive Assistance & Calendar Management
• Business Coordination & Stakeholder Management
• Presentation & MIS Reporting
• Advanced MS Excel and PowerPoint
• Data Analysis and Dashboard Preparation
• Meeting Management & MOM Preparation
• Project Tracking and Follow-up
• Travel Management
• Excellent Verbal & Written Communication
• High Confidentiality and Professionalism

Preferred Industry

• Automotive
• Auto Components