Executive Assistant To Chief Executive Officer

Executive Assistant to CEO | Location : Pune ( Nanded City )

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to the CEO to provide comprehensive administrative and operational support. The ideal candidate will act as a trusted partner to the CEO, ensuring efficient management of schedules, communications, meetings, and key business activities while maintaining confidentiality and professionalism.

Key Responsibilities

1.Executive Support

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, calls, and correspondence.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Coordinate internal and external meetings, ensuring timely follow-ups.

2.Communication & Coordination

• Act as a liaison between the CEO and internal departments, clients, vendors, and stakeholders.
• Draft professional emails, letters, and official communications.
• Follow up on action items and ensure timely completion of assigned tasks.

3.Meeting Management

• Schedule and organize meetings, conferences, and events.
• Record meeting minutes and track action items.
• Coordinate board meetings, management reviews, and leadership discussions.

4.Administrative & Operational Support

• Maintain confidential documents, records, and reports.
• Assist in preparing business reports, MIS reports, and presentations.
• Handle expense reports, reimbursements, and travel-related documentation.

5.Stakeholder Management

• Build professional relationships with internal and external stakeholders.
• Represent the CEO's office with professionalism and discretion.
• Ensure seamless communication and coordination across teams.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 4-7 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time-management abilities.
• High level of integrity and confidentiality.

Preferred Skills

• Experience working directly with CEO's or senior management.
• Ability to handle multiple priorities in a fast-paced environment.
• Professional presentation and interpersonal skills.
• Strong problem-solving and decision-making capabilities.
• Experience with scheduling tools, CRM systems, or project management software is an advantage.