Executive Assistant To Chief Executive Officer

Position: Executive Assistant to the Founder/CEO

Experience: 2 to 5 years

Location: Remote

Reports to: Founder / CEO

Compensation: 40,000 per month + benefits

Role Overview

The Executive Assistant (EA) will provide high-level administrative, organizational, and coordination support directly to the Founder/CEO. This role is central to ensuring the smooth, efficient execution of day-to-day business activities in a fast-paced startup environment.Because you will be exposed to sensitive business, financial, employee, and personal data, this position requires an absolute high degree of trust, confidentiality, reliability, and meticulous attention to detail.

Key Responsibilities

Executive Support & Calendar Management

• Manage and optimize the Founder/CEOs daily calendar, appointments, and meeting schedules.
• Prepare the CEO for daily commitments, ensuring they have all necessary briefs and contexts for important meetings.
• Coordinate high-level meetings with customers, suppliers, partners, employees, and external stakeholders.
• Track commitments by maintaining a master list of important follow-ups and upcoming deadlines.

Communication & Cross-Functional Coordination

• Act as a gatekeeper and communication link between the Founder/CEO and internal/external stakeholders.
• Draft correspondence and handle routine communication on behalf of the CEO when authorized.
• Document action items by taking clear meeting notes and distributing action-point lists to relevant teams.
• Drive accountability by following up with team members to ensure agreed-upon milestones are completed on time.

Travel & Event Logistics

• End-to-end travel coordination for domestic and international trips (flights, hotels, transport, and visas).
• Build seamless itineraries for the CEO, and occasionally for other staff members or visiting corporate guests.
• Organize corporate events, customer visits, business exhibitions, and virtual or in-person workshops.

Administration, Business Support & Research

• Maintain ironclad confidentiality regarding sensitive company financial data, employee management decisions, and legal documents.
• Organize data by building structured filing and document-management systems for presentations, reports, and spreadsheets.
• Conduct market research and gather background intelligence to assist the CEO with special strategic projects, sales initiatives, and business development priorities.

Candidate Profile

Education & Experience

• Graduate degree or equivalent qualification is preferred.
• 2–5 years of prior experience as an Executive Assistant, Personal Assistant, or Executive Secretary.
• Startup exposure is highly advantageous; you must be comfortable with ambiguity and evolving business needs.