Executive Assistant To Chief Executive Officer

About the Role

We are looking for a smart, proactive, and well-organized, soft spoken Executive Assistant to support the CEO and Director in managing their day-to-day activities, schedules, communication, and coordination.

The ideal candidate should be comfortable working in a fast-paced environment, handling multiple priorities, maintaining confidentiality, and coordinating with different teams and external stakeholders.

Key Responsibilities

• Manage and coordinate the CEO and Director's calendars, meetings, appointments, and schedules.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, MOMs, presentations, reports, and other documents as required.
• Maintain and track action items and follow-ups from meetings to ensure timely closure.
• Coordinate with various departments on behalf of the CEO and Director.
• Handle professional communication, including emails, calls, and correspondence.
• Assist in preparing reports, MIS, presentations, and business-related documents.
• Support the CEO and Director in day-to-day administrative and business activities.
• Coordinate with clients, vendors, partners, consultants, and other external stakeholders when required.
• Assist with travel planning, meetings, events, and other official arrangements.
• Maintain confidentiality of sensitive company and management information.
• Conduct research and gather information whenever required by the management.
• Track important deadlines, commitments, and pending tasks.
• Take ownership of assigned tasks and ensure timely completion.

Requirements

• 12 years of experience as an Executive Assistant, Management Assistant, Business Coordinator, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Proficiency in MS Office / Google Workspace, especially Excel, Word, PowerPoint, and Google Sheets.
• Strong follow-up and coordination skills.
• Ability to multitask and manage changing priorities.
• Professional attitude with good interpersonal skills.
• High level of confidentiality, maturity, and attention to detail.
• Should be proactive and capable of working independently.

Preferred Candidate

We are looking for someone who is organized, dependable, proactive, and comfortable interacting with senior management. The candidate should have a strong sense of ownership and be able to ensure that tasks and follow-ups are completed without constant supervision.

Key Skills:

Executive Assistance | Calendar Management | Meeting Coordination | Follow-ups | MIS & Reporting | MS Excel | PowerPoint | Communication | Stakeholder Management | Time Management | Documentation | Research