Executive Assistant to Chief Executive Officer

Executive Assistant to Founder | Media Vantage

About Media Vantage

Media Vantage is a leading digital, talent and entertainment company working with brands, celebrities, influencers and content creators to build impactful campaigns and partnerships across the entertainment ecosystem.

Job Details

• Location: Mumbai
• Job Type: Full-time
• Experience: 3–4 years

About the Role

Media Vantage is looking for an experienced Executive Assistant to the Founder who understands the fast-paced entertainment industry and can seamlessly manage the Founder's day-to-day business priorities. This role requires someone with strong coordination, communication and stakeholder management skills, along with prior experience in media, entertainment, talent or influencer marketing.

Key Responsibilities

• Manage the Founder's calendar, meetings, travel and daily schedule.
• Coordinate with celebrities, influencers, talent agencies, brands and internal teams.
• Prepare meeting agendas, presentations, MOMs and follow up on action items.
• Create, process and maintain client/vendor invoices, coordinate with the Accounts team, and ensure timely invoicing, payment follow-ups and documentation.
• Track business expenses, invoices and other financial records related to the Founder's projects.
• Act as a liaison between the Founder and internal/external stakeholders.
• Handle confidential information with professionalism and discretion.
• Ensure smooth execution of day-to-day operational and strategic tasks.

Requirements

• 3–4 years of experience as an Executive Assistant or Founder's Office professional.
• Mandatory: Experience in the entertainment, media, talent management or influencer marketing industry.
• Strong understanding of the entertainment and creator ecosystem.
• Excellent communication, organizational and multitasking skills.
• Proficiency in MS Office (PowerPoint, Excel and Word).
• Highly proactive, detail-oriented and able to work in a fast-paced environment.

If you have experience supporting senior leadership in the entertainment industry and thrive in a high-growth environment, we'd love to hear from you.