Executive Assistant To Chief Executive Officer

Role & responsibilities

1. Project Execution & Governance

Owns end-to-end tracking of all CEO-directed projects and the governance rhythm that keeps them on schedule.

• Own end-to-end tracking of all CEO-directed projects from kickoff to closure.
• Set up governance cadences (reviews, trackers, escalation paths) so nothing slips without visibility.
• Ensure projects are delivered on or before committed timelines; flag risks early.

2. Annual Operating Plan (AOP) Management

Drives the AOP from a planning document into a tracked, cross-functional operating rhythm.

• Coordinate AOP creation across functions and consolidate inputs.
• Track quarterly progress and report variances with root-cause context.

3. Analytics & Decision Support

Converts organizational data into a real-time, decision-ready view for the CEO.

• Build and maintain dashboards/MIS giving visibility across functions.
• Convert raw data into insights that inform decisions, not just reports.

4. Stakeholder & Cross-Functional Coordination

Acts as the coordination point between the CEO's office and all function heads.

• Coordinate between the CEO's office and function heads (HR, Finance, Sales, Ops, etc.).
• Manage internal and external stakeholder communication with discretion and professionalism.
• Ensure alignment across teams on shared deliverables and deadlines.

5. Executive Support

Protects the CEO's time and ensures every interaction is backed by ready, reliable material.

• Prepare briefing notes, presentations, and decision papers ready for review without rework.
• Manage calendar, priorities, and follow-ups to protect time for high-value work.
• Handle confidential and sensitive matters with complete discretion.

Preferred candidate profile

• Strong project management and organizational skills able to run multiple workstreams in parallel.
• Advanced proficiency in Excel/PowerPoint/dashboarding tools; comfort with data-driven reporting.
• Excellent stakeholder management and communication skills across all levels of seniority.
• High ownership anticipates needs, follows through without reminders, exercises sound judgment on escalation.
• Ability to work with ambiguity and convert vague asks into structured, actionable plans.
• Absolute discretion and confidentiality with sensitive business information.