Executive Assistant To Chief Executive Officer

Job Description: Executive Assistant to CEO

Role Title: Executive Assistant to CEO

Department: CEOs Office / Strategic Operations

Location: Mumbai

Reporting To: Chief Executive Officer

Role Overview

The Executive Assistant to the CEO will serve as a strategic partner and trusted confidant, providing high-level administrative, operational, and coordination support. The role requires exceptional organizational skills, business acumen, and discretion, especially in a fast-paced telecom infrastructure environment involving multiple stakeholders, projects, and regulatory interfaces.

Key Responsibilities

1. Executive Support & Calendar Management

• Manage and prioritize the CEO’s calendar, including internal and external meetings
• Coordinate complex scheduling across multiple stakeholders (internal teams, clients, government bodies)
• Ensure effective time management and prioritization of critical engagements

2. Strategic Coordination & Follow-ups

• Track key initiatives, projects, and action items across business units
• Follow up with leadership teams to ensure timely execution of CEO directives
• Prepare dashboards and status reports for strategic reviews

3. Communication & Stakeholder Management

• Act as a liaison between the CEO and internal/external stakeholders
• Draft high-quality emails, presentations, and communication on behalf of the CEO
• Handle confidential and sensitive information with utmost discretion

4. Business Reviews & MIS

• Prepare MIS reports, presentations, and briefing notes for leadership meetings
• Support in preparation for board meetings, investor reviews, and townhalls
• Analyze data and highlight key insights for decision-making

5. Travel & Logistics Management

• Plan and manage domestic and international travel, including itineraries and accommodations
• Coordinate logistics for meetings, events, and site visits

6. Project & Office Management

• Assist in special projects driven by the CEO’s office
• Coordinate cross-functional initiatives across departments such as Network, Operations, Finance, and Sales
• Ensure smooth functioning of the CEO’s office

Key Skills & Competencies

• Strong organizational and time management skills
• Excellent written and verbal communication
• High level of discretion and confidentiality
• Ability to multitask and work under pressure
• Strong follow-up and execution mindset
• Stakeholder management and interpersonal skills
• Analytical thinking and problem-solving

Preferred Industry Exposure

• Telecom / Telecom Infrastructure / Tower Companies
• Exposure to B2B environments, large-scale operations, or infrastructure projects

Qualifications

• Graduate / Postgraduate in Business Administration or related field
• Relevant experience: 5–8 years in Executive Assistant / CEO’s Office roles