Executive Assistant To Chairman

Job Overview

• Role: Executive Assistant to the Chairman
• Industry: Cooperative Banking (Multi-State Cooperative Credit Society)
• Location: Head Office (with travel as required across operational states)
• Reporting To: The Chairman
• Candidate : Only Male

Key Responsibilities

1. Executive Support & Office Management

• Manage the Chairmans calendar, appointments, and daily schedule.
• Screen incoming calls, prioritize correspondence, and draft official letters or emails on the Chairman's behalf.
• Organize travel itineraries, accommodation, and logistics for the Chairman.

2. Board & Committee Coordination

• Coordinate meetings for the Board of Directors, general body, and sub-committees.
• Prepare meeting agendas, compile reports, and record precise minutes of proceedings.
• Follow up with department heads on action items assigned during board meetings.

3. Liaison & Public Relations

• Act as the primary point of contact between the Chairman and internal stakeholders, and external entities.
• Welcome high-profile visitors, cooperative members, and government officials visiting the Chairman's office.
• Facilitate smooth communication between the Chairman’s office and internal stakeholders, and external entities regarding administrative execution.

4. Compliance & Documentation

• Maintain confidential records, legal documents, and policy files related to the society's governance.
• Track adherence to directives issued under the Multi-State Cooperative Societies Act and related regulatory frameworks.

Required Qualifications & Skills

Education & Experience

• Qualification: Bachelor’s degree in Business Administration, Commerce, Corporate Secretaryship, or a related field (Master’s/MBA is a plus).
• Experience: 3 to 6 years of proven experience as an Executive Assistant or in a similar administrative role, ideally within banking, financial institutions, or cooperative societies.

Core Skills

• Strong proficiency in written and verbal communication (fluency in English and regional languages of operation).
• Deep understanding of office management software (MS Office, Google Workspace, virtual meeting tools).
• High degree of professionalism, discretion, and confidentiality.
• Basic awareness of cooperative governance structures and administrative workflows.