Executive Assistant To Chairman

Role Overview

The role involves managing executive operations, coordinating with internal and external stakeholders, organizing meetings and events, and ensuring seamless day-to-day business operations.

Experience: 06-10 years

Location: Pune

Key Responsibilities

• Manage calendar, meetings, appointments, and daily schedule.
• Coordinate domestic and international travel, accommodation, conferences, and presentations.
• Process vendor payments and manage approval/signature requests.
• Draft meeting agendas, prepare backup documents, record MoMs, and ensure timely communication of action items.
• Coordinate with internal and external stakeholders for meetings, approvals, and business communications.
• Plan and manage VIP/VVIP visits, events, exhibitions (Expo), and official conferences.
• Prepare reports, presentations, technical brochures, official letters, approval notes, and business correspondence.
• Support website content updates, technical communication, and video editing activities.
• Track pending meetings, maintain documentation, and submit weekly, monthly, and quarterly reports.
• Ensure conference rooms are well-prepared and administrative support activities are effectively managed.
• Maintain daily operational checklists and ensure smooth execution of executive office activities.

Qualification:

• Bachelor's degree in any related field.
• 6-10 years of experience as an Executive Assistant, Executive Operations or in a similar support role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and documentation preparation.
• Willingness to travel as required and work flexible hours to support executive schedules.