Executive Assistant To Chairman, CEO & MD | Founder's Office

Company Profile (About GK Energy Limited):

GK Energy Limited is Indias largest pure-play solar EPC provider specializing in solar-powered agricultural pumping systems. Officially listed on the NSE and BSE, we have installed over 118,000+ solar pumps across 5,500+ villages, delivering over 540+ MW of clean energy capacity. Operating with a robust, asset-light business model and a rapidly growing order book of 800+ Crores, we are aggressively expanding our reach into residential, commercial, and industrial (C&I) rooftop solar segments. Join us to be a part of India's green energy revolution!

Job Description :

GK Energy Limited is looking to appoint a highly capable, mature and business-oriented professional for the position of Executive Assistant to Chairman, CEO & Managing Director - Founder's Office.

This is a high-trust and high-ownership role that will work directly with the Chairman, CEO & Managing Director and support the Founder's Office in strategic coordination, business planning, stakeholder management, governance support, management follow-ups, confidential communication and execution of key organizational priorities.

This is not a routine calendar management or secretarial role. The position requires business understanding, structured thinking, strong communication, confidentiality, ownership and the ability to work closely with senior leadership in a fast-growing listed renewable energy company.

Key Responsibilities

Founder's Office Coordination

• Manage and coordinate the daily functioning of the Chairman's Office, including meetings, appointments, schedules, travel plans, reviews, follow-ups and priority matters.
• Ensure that important business discussions, instructions and decisions are properly captured, structured and followed up for timely execution

Strategic Business Support

• Support the Chairman's Office in preparing business plans, concept notes, expansion proposals, strategic presentations, executive summaries, decision notes and special project documents.
• Assist in structuring new business initiatives, growth opportunities, partnerships, investment discussions and strategic assignments.

Management Follow-Up and Execution

• Maintain action trackers for key decisions, department-wise commitments, pending approvals, leadership instructions, project updates and strategic initiatives.
• Follow up with internal teams and external stakeholders to ensure timely closure of important matters.

Stakeholder Management

• Coordinate with CFO, Company Secretary, Legal, HR, Finance, Business Heads, Project Teams, Consultants, Investors, Bankers, Auditors, Government Authorities, Industry Associations and Strategic Partners.
• Arrange and coordinate meetings with internal leadership teams and external stakeholders as required.

Governance and Board-Level Support

• Support Board meetings, committee meetings, leadership reviews, investor meetings and management discussions through agenda preparation, meeting packs, presentations, Minutes of Meetings and action-point trackers.
• Coordinate with the Company Secretary, Finance, Legal and other departments for governance-related documentation and follow-ups.

Communication and Documentation

• Draft and review emails, letters, business notes, presentations, reports, briefing notes, executive summaries and official communication for the Chairman's Office.
• Ensure that all communication is professional, accurate, timely and aligned with business priorities.

MIS, Reports and Dashboards

• Prepare and maintain MIS reports, dashboards, review notes and trackers for key organizational matters.
• Coordinate with departments for data collection, report preparation, business updates and management review material.

Events and External Engagements

• Coordinate participation in conferences, exhibitions, investor events, industry forums, government meetings, corporate functions and external engagements.
• Support preparation of profiles, speeches, presentations, briefing notes and event-related documents for the Chairman's Office.

Confidentiality and Priority Management

• Handle confidential business, financial, investor, legal, governance and strategic information with the highest level of discretion.
• Manage urgent assignments, changing priorities and sensitive matters with maturity, speed and accuracy.

Required Qualification

• Candidates should preferably have strong academic credentials from reputed institutes.
• Bachelor's degree is mandatory.
• Bachelor's degree in Engineering / Technology will be preferred, especially for candidates who can understand business, projects, operations, manufacturing, infrastructure, renewable energy or technical discussions.
• MBA / PGDM in Finance, Strategy, Operations, Business Administration or related field will be strongly preferred.
• Chartered Accountant / Company Secretary / CFA will be an added advantage.
• Post-graduation in Management, Commerce, Finance, Corporate Governance, Strategy or Business Administration will also be considered.
• Educational background from reputed institutes will be preferred.
• Candidates with a combination of Engineering, Management, Finance, Strategy or Corporate Governance background will be given higher preference.

Experience Required

• Minimum 3 to 8 years of relevant experience in Executive Assistant, Founder's Office, CEO Office, Chief of Staff, Corporate Strategy, Investor Relations, Corporate Governance, Management Coordination or CXO Office roles.
• Prior experience of working directly with Chairman, CEO, Managing Director, Founder, Promoter, CFO, COO or senior leadership will be preferred.
• Experience in listed companies, renewable energy, solar EPC, infrastructure, manufacturing, engineering, consulting firms, Big 4 advisory firms or high-growth companies will be an added advantage.
• Candidates should have exposure to senior-level meetings, confidential communication, MIS, presentations, business follow-ups and cross-functional coordination.

Required Skills

• Strong business communication and drafting skills.
• Ability to prepare business plans, concept notes, executive summaries and strategic presentations.
• Strong working knowledge of PowerPoint, Excel, Word, Outlook and calendar management.
• Ability to prepare MIS reports, dashboards, trackers and management review notes.
• Good understanding of corporate governance and leadership meeting processes.
• Strong follow-up discipline and execution orientation.
• Ability to coordinate confidently with senior internal and external stakeholders.
• Research, information-gathering and analytical ability.
• Ability to work independently with limited instructions.
• Knowledge of Power BI and AI productivity tools will be preferred.

Behavioral Competencies

• High integrity and confidentiality.
• Professional maturity and polished communication.
• Ownership and accountability.
• Strong interpersonal skills.
• Multi-tasking ability.
• Attention to detail.
• Problem-solving mindset.
• Ability to work under pressure.
• Result-oriented approach.
• Entrepreneurial mindset with corporate discipline.
• Sense of urgency and commitment to closure.