Executive Assistant To CEO

Requirements

Executive Assistant to CEO

Roughly 5+ years of similar experience, but not too high, since people get set in their ways

Familiarity with Outlook calendaring, Teams/Zoom etc

Familiarity with booking airline tickets etc online

Ambitious and hardworking, willing to work after hours, not 9am to 5pm. Given this, suggest looking for male candidates, since in past I have seen that women EA candidates are less willing to do this.

Responsibilities:

Schedule and manage appointments, meetings, and events for the CEO.

Coordinate travel arrangements, including flights, accommodations, and itineraries.

Serve as the primary point of contact for internal and external stakeholders.

Draft and edit emails, reports, and other documents on behalf of the CEO.

Organize and maintain files, documents, and records, ensuring accessibility and confidentiality.

Conduct research and compile information for presentations and reports.

Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.

Anticipate and address the CEO's needs, providing proactive support.

Prepare meeting agendas, materials, and presentations.

Attend meetings, take minutes, and follow up on action items.

Handle sensitive information with discretion and maintain confidentiality at all times.

Oversee office supplies, equipment, and general office organization.

Coordinate with relevant parties for office maintenance and repairs.