Executive Assistant To CEO

Job description

Position: Executive Assistant
Experience: 3-5 Years
Location: Bangalore
Employment Type: Full-Time

Position Overview:

We are seeking a proactive, organized, and detail-oriented Executive Assistant to provide administrative support to senior leadership. The ideal candidate will be responsible for managing calendars, coordinating meetings, handling travel arrangements, preparing reports, and ensuring the smooth execution of day-to-day executive activities.

Key Responsibilities

• Manage executive calendars, appointments, and daily schedules.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Organize domestic and international travel, including flight bookings, hotel reservations, transportation, and travel itineraries.
• Handle travel changes, cancellations, and expense reconciliation.
• Screen and manage emails, phone calls, and correspondence.
• Prepare presentations, reports, letters, and other business documents.
• Coordinate with internal teams and external stakeholders on behalf of the executive.
• Track action items and follow up to ensure timely completion.
• Organize meetings, events, and leadership visits.
• Maintain confidential files, records, and important documents.
• Assist with expense reports, invoice processing, and administrative tasks.
• Support office operations and perform other executive support duties as assigned.

Qualifications

• Bachelor's degree in any discipline.
• 3-5 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in calendar management and travel coordination.
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving skills.

Preferred Skills

• Experience supporting senior management or leadership teams.
• Knowledge of travel planning and expense management.
• Ability to prioritize tasks and work under tight deadlines.
• Professional attitude with excellent interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Key Competencies

• Executive Support
• Calendar Management
• Travel Coordination
• Meeting & Event Coordination
• Communication & Interpersonal Skills
• Time Management
• Documentation & Reporting
• Stakeholder Coordination
• Confidentiality
• Microsoft Office Suite

If you are a highly organized professional with strong coordination and communication skills and enjoy working in a dynamic environment, we encourage you to apply.