Executive Assistant to CEO
Heart culture(Xinxi Culture ) · Ahmedabad · onsite · Posted 50d ago
About a minute. You'll make an account on the way through.
About this role
Job Title: Executive Assistant to CEO
Location: Ahmedabad, Prahlad Nagar
Experience: 3–5 Years
Job Type: Full-Time, Monday to Saturday
Work Mode: Onsite
Role Overview
We're looking for a highly organized, proactive, and resourceful Executive Assistant to the CEO who can keep the CEO focused on what matters most. As a trusted partner, you'll manage priorities, streamline operations, and ensure seamless execution across day-to-day activities.
Key Responsibilities:
● Manage the CEO's calendar, appointments, meetings, and daily priorities.
● Coordinate internal and external meetings, prepare agendas, document action items, and ensure timely follow-ups.
● Handle travel planning, accommodation, logistics, and itinerary management.
● Prepare presentations, reports, meeting notes, and executive documentation.
● Manage email correspondence and act as a liaison between the CEO and internal teams, clients, investors, and external stakeholders.
● Track and reconcile expense reports while ensuring compliance with company policies.
● Prioritize incoming requests and proactively resolve scheduling conflicts.
● Maintain confidential business information, records, and sensitive documents with the highest level of discretion.
● Support cross-functional coordination and ensure timely execution of strategic initiatives.
● Assist in planning leadership meetings, board meetings, offsites, and company events.
● Drive operational efficiency by identifying process improvements and ensuring smooth day-to-day executive operations.
● Take ownership of ad hoc projects and provide administrative support as required.
Required Skills & Qualifications:
● Minimum 3 years of core experience as an Executive Assistant (EA) to a Founder, CEO, CXO, or senior leadership is mandatory.
● Overall 3–5 years of professional experience as an Executive Assistant, Executive Coordinator, or in a similar role supporting senior leadership.
● Bachelor's degree in Business Administration, Management, or a related field is preferred.
● Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
● Strong executive support capabilities with excellent judgment and problem-solving skills.
● Experience managing complex calendars, scheduling across multiple stakeholders, and coordinating executive communications.
● Proficiency in Google Workspace or Microsoft 365 and productivity tools.
● Experience preparing presentations, reports, meeting minutes, and executive documents.
● Strong written and verbal communication skills with a high level of professionalism.
● Ability to maintain confidentiality and handle sensitive information with discretion.
● Highly proactive, resourceful, and capable of working independently in a dynamic environment.
Why Join CultureX
● Opportunity to work directly with founders and influence key strategic decisions.
● High-impact role with significant ownership and visibility.
● Fast-paced learning environment and accelerated career growth.
● Collaborative, entrepreneurial, and innovation-driven culture.
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