Executive Assistant To CEO/ Chairman

Executive Assistant to Senior Leadership

Locations: Bengaluru and Mumbai (1 position each)

Position Overview

We are seeking a highly organized, proactive, and versatile Executive Assistant to provide high-level administrative, operational, and strategic support to executive leadership.

Serving as a trusted liaison and key point of contact, you will manage calendar logistics, oversee internal and external communications, facilitate cross-functional stakeholder coordination, and support project tracking and administrative governance.

The ideal candidate brings a strong background in executive support, HR/administrative processes, stakeholder management, and client operations to ensure seamless day-to-day leadership support.

Key Responsibilities

Executive Support & Calendar Management

• Manage and optimize complex executive calendars, prioritizing meeting requests, resolving scheduling conflicts, and handling travel logistics and itineraries.
• Draft, review, and handle confidential executive correspondence, reports, presentations, and briefing documents for leadership meetings.
• Review, track, and approve expense reports, travel claims, medical claims, and attendance/leave reporting.

Stakeholder Management & Communications

• Act as a seamless communication bridge between the executive office, internal departments, external vendors, and key business partners.
• Oversee internal messaging and communications aligned with organizational priorities.
• Coordinate executive-level meetings, leadership events, and joint partner engagements.

Project Tracking & Operational Governance

• Assist in tracking key business projects, initiatives, and retail/vendor deliverables to ensure timely execution.
• Maintain governance documents, corporate records, and administrative reports.
• Liaise across functional units to follow up on action items and resolve queries within established SLAs.

HR & Administrative Oversight

• Support administrative and HR operational workflows, including policy compliance, vendor contract review, and team coordination.
• Coordinate cross-departmental documentation, office coordination, and event/campaign support as needed.

Qualifications & Requirements

• Experience: 5+ years of progressive professional experience across Executive Support, HR & Administration, Client Relationship Management, or Corporate Communications.
• Education: Bachelors Degree (Bachelor's or equivalent business/administrative discipline preferred).
• Technical Skills: Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and enterprise travel/GDS systems or travel management tools.
• Communication: Exceptional written, verbal, and interpersonal communication skills with a proven track record of managing confidential and sensitive information with high integrity.

Key Competencies

• Stakeholder Coordination: Ability to build strong relationships across internal teams, executive leadership, vendors, and external partners.
• Problem-Solving & SLA Management: Strong analytical and follow-up skills to track initiatives, escalate issues, and drive timely resolutions.
• Organization & Detail Orientation: Excellent multi-tasking skills with the ability to prioritize workload in a fast-paced environment.
• Adaptability: Versatile skill set across administration, event coordination, HR support, and business development operations.