Executive Assistant To CBO
LeadSquared · Bengaluru · onsite · Posted 27d ago
Undisclosed8–13 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Designation: Executive Assistant to the Chief Business Officer (CBO) Office Location: Bellandur, Bangalore (4 days WFO mandatory)
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Position Description: The Executive Assistant to the CBO provides high-level administrative, coordination, and communication support to the Chief Business Officer, enabling effective management of the CBO's calendar, correspondence, meetings, and cross-functional initiatives. The role acts as a key liaison between the CBO's office and internal/external stakeholders, ensuring smooth day-to-day operations and confidentiality of sensitive business information.
Primary Responsibilities:
- Manage the CBO's calendar, appointments, and travel arrangements
- Screen and prioritize incoming calls, emails, and correspondence
- Prepare, proofread, and format presentations, reports, and business documents
- Coordinate and organize internal and external meetings, including agenda preparation and minutes
- Track action items arising from meetings and follow up on deliverables
- Liaise with other departments and business units on behalf of the CBO
- Handle confidential and sensitive information with discretion
- Manage expense reports, invoices, and budget tracking for the CBO's office
- Organize business events, offsites, and stakeholder visits
Additional Responsibilities:
- Support special projects and strategic initiatives as assigned by the CBO
- Coordinate with the executive assistants of other C-suite offices for cross-functional alignment
- Maintain filing systems (physical and digital) for the CBO's office
- Assist in onboarding of new team members within the CBO's office/team
Reporting Team
- Reporting Designation: Chief Business Officer (CBO)
- Reporting Department: Office of the CBO / Business Leadership
Educational Qualifications Preferred
- Category: Full-time
- Field Specialization: Business Administration / Management / Commerce
Required Work Experience
- Industry: Any (Corporate/Professional Services preferred)
- Role: Executive Assistant / Personal Assistant / Secretary to senior leadership
- Years of Experience: 58 years, with at least 2 years supporting C-suite or senior leadership
Key Performance Indicators:
- Timeliness and accuracy in calendar and meeting management
- Turnaround time on document preparation and correspondence
- Stakeholder satisfaction (internal/external feedback)
- Confidentiality compliance with zero breaches
- Efficiency in coordination of cross-functional initiatives
Required Competencies:
- Discretion and confidentiality
- Stakeholder management
- Multi-tasking and prioritization
- Attention to detail
- Professional communication and etiquette
Required Knowledge:
- Business processes and organizational structure
- Corporate communication protocols
- Basic understanding of the industry/business domain
- Office management systems and tools
Required Skills:
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication
- Strong organizational and time-management skills
- Minute-taking and report drafting
- Problem-solving and proactive coordination
Required Abilities
- Physical: Ability to work extended hours when required; sit for long periods at a workstation
- Other: Ability to handle high-pressure situations, multitask effectively, and maintain composure with senior stakeholders
Work Environment Details: Office-based role, standard corporate environment, may require flexibility for early/late hours based on CBO's schedule
Specific Requirements
- Travel: Occasional (as required for offsites/business meetings)
- Vehicle: Not mandatory
- Work Permit: Valid work authorization for the country of employment
Other Details
- Pay Rate: As per company grade/band for senior support roles
- Contract Types: Full-time, Permanent
- Time Constraints: Standard business hours with flexibility as needed
- Compliance Related: Adherence to company confidentiality and data protection policies
- Union Affiliation: Not applicable
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Skills
Communication protocolsdata protectionsecretaryPersonal AssistantMeeting ManagementExpense ReportsOnboardingExecutive assistantOffice ManagementStakeholder ManagementoperationsAdministrationcompliance
About LeadSquared
LeadSquared
Software Product
1.3k+
employees
2011
15 years old
Bangalore,Karnataka
India
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Complete Marketing Automation and CRM software for businesses. Organizing lead capture, lead management, sales management & analytics in one platform.
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