Executive Assistant - Technology

Job Summary

As one of the world's leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.

Responsibilities

Executive Administrative Support

• Manage highly complex and dynamic executive calendars across multiple time zones, ensuring optimal prioritization of business-critical activities.
• Coordinate and schedule internal and external meetings, leadership forums, town halls, client engagements, and cross-functional discussions.
• Anticipate scheduling conflicts and proactively recommend solutions to maximize executive effectiveness.
• Screen, prioritize, and manage correspondence, meeting requests, and inquiries on behalf of executives.
• Prepare and coordinate briefing materials, agendas, presentations, reports, and supporting documentation for executive meetings.

Leadership Operations Coordination

• Support day-to-day operations of the Technology Leadership team across India, Hong Kong, and the broader APAC region.
• Track key action items, leadership commitments, and follow-ups arising from executive meetings and business reviews.
• Coordinate leadership team meetings, off-sites, planning sessions, and strategic workshops.
• Assist with monitoring organizational priorities, ensuring timely completion of deliverables and stakeholder communications.
• Facilitate cross-functional collaboration among Technology, Business, Operations, Risk, Compliance, Finance, HR, and Vendor Management teams.

Communication & Stakeholder Management

• Draft, review, and manage executive communications including emails, announcements, presentations, town hall materials, and leadership updates.
• Serve as a primary point of contact for senior leaders, business stakeholders, external partners, and regional teams.
• Build strong relationships across executive offices globally to facilitate efficient coordination and decision-making.
• Ensure professional handling of sensitive and confidential information.

Travel & Event Management

• Coordinate complex domestic and international travel, including flights, accommodations, visas, transportation, and detailed itineraries.
• Manage travel logistics across India, Hong Kong, and other APAC locations.
• Coordinate leadership visits, executive meetings, conferences, and employee engagement events.
• Support expense management, reconciliation, and submission in accordance with company policies.

Meeting Governance Support

• Organize leadership governance meetings and executive review sessions.
• Develop agendas and meeting materials and ensure participants are appropriately prepared.
• Capture key decisions, actions, and follow-up items where required.
• Maintain records, documentation, and organizational information repositories.

Strategic Support

• Assist executives in managing strategic initiatives and organizational priorities.
• Support preparation of leadership presentations, business reviews, operating reviews, and organizational updates.
• Conduct research and gather information needed to support executive decision-making.
• Identify opportunities to improve administrative processes, workplace productivity, and executive support practices.

Required Qualifications

• Bachelors degree or equivalent experience.
• 8+ years of experience supporting senior executives, preferably within Technology, Financial Services, Asset Management, or a global corporate environment.
• Proven experience supporting C-suite leaders, CIOs, CTOs, Engineering Leaders, or equivalent senior executives.
• Strong understanding of global business operations and executive office management.
• Demonstrated ability to handle confidential information with discretion and professionalism.

Key Skills Competencies

Executive Support Excellence

• Advanced calendar and time management
• Executive office administration
• Meeting and event coordination
• Travel management
• Prioritization and organizational skills

Communication

• Exceptional written and verbal communication skills
• Presentation preparation
• Executive correspondence management
• Stakeholder engagement

Business Operational Acumen

• Ability to understand business priorities and executive objectives
• Strong follow-up and action tracking capabilities
• Problem-solving and decision-making skills
• Ability to work independently with minimal supervision

Technology Skills

• Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint)
• Collaboration and productivity platforms
• Expense and travel management systems
• Experience using AI-enabled productivity tools (eg , Microsoft Copilot) is preferred

Personal Attributes

• Highly professional with strong executive presence.
• Demonstrates sound judgment, diplomacy, and discretion.
• Proactive, resourceful, and solution-oriented.
• Thrives in a fast-paced, global environment.
• Strong attention to detail while maintaining a strategic perspective.
• Flexible and adaptable to changing business priorities.
• Possesses a strong customer-service and partnership mindset.

Success Measures

The executive assistant will be successful by:

• Enabling seamless executive operations across India and Hong Kong/APAC.
• Maintaining highly effective executive calendars and stakeholder engagements.
• Ensuring flawless coordination of leadership meetings, travel, and communications.
• Anticipating executive needs and resolving issues proactively.
• Building trusted partnerships with senior leaders and key stakeholders.
• Improving overall executive productivity and operational efficiency.

Role Overview

This version positions the role appropriately for supporting leaders such as a Global Head of Engineering Services and a senior APAC Technology Executive, making it attractive to experienced EAs who can operate as strategic business partners rather than pure administrative coordinators.

Job Type

Full Time

Worker Type

Employee

Job Exempt

Yes

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.