Executive Assistant - Specialist II

Job Summary

This role requires exceptional organizational skills, sound judgment, attention to detail, and the ability to operate effectively in a fast-paced environment while managing multiple priorities simultaneously. We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and executive support to the Chairman and Chief Technology Officer (CTO). The ideal candidate will act as a trusted partner to senior leadership, managing calendars, business priorities, communication, travel logistics, stakeholder coordination, and confidential matters with the highest level of professionalism. This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week.

Responsibilities

• Provide comprehensive administrative and executive support to the Chairman and CTO.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Organize domestic and international travel arrangements including flights, visas, hotels, ground transportation, and itineraries.
• Prepare meeting agendas, minutes of meetings (MoM), presentations, reports, and other business documents.
• Track action items and ensure timely follow-up on key leadership priorities.
• Coordinate with MANCOM members, senior leaders, clients, vendors, and external stakeholders.
• Handle confidential information, documents, and correspondence with utmost discretion.
• Support leadership meetings, board reviews, town halls, offsites, and employee engagement initiatives.
• Manage expense claims, invoice processing, vendor payments, and petty cash activities.
• Maintain records, documentation, and filing systems for leadership offices.
• Act as a liaison between the Chairman, CTO, and internal/external stakeholders to ensure smooth communication and execution.
• Drive special projects and administrative initiatives as assigned by leadership.
• Proactively anticipate executive needs and ensure seamless day-to-day operations.

Requirements

• Bachelors or Masters Degree in any discipline.
• Minimum 6+ years of experience supporting CXO, Chairman, CEO, CTO, or senior leadership teams.
• Experience managing executive calendars, travel, and stakeholder coordination.
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• High level of ownership, accountability, and professionalism.
• Ability to work independently and handle ambiguity with sound judgment.
• Strong stakeholder management and interpersonal skills.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented, proactive, and capable of working in a fast-paced environment.

Job Title

Specialist II, Admin Support

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.