Executive Assistant / Reception

Executive Assistant / Reception

Location: Goregaon, Mumbai

Employment Type: Full-time

We are looking for a highly organised and proactive Executive Assistant / Receptionist to join our Mumbai studio.

This is a varied role combining front-of-house responsibilities with executive and administrative support. You will be the first point of contact for visitors to the studio while also providing day-to-day support to the CEO and helping keep the office organised and running smoothly.

Reception & Office

• Manage the front desk and welcome visitors, clients and staff.
• Answer and direct calls and handle general enquiries.
• Manage couriers, deliveries and correspondence.
• Liaise with suppliers, building management and service providers when required.
• Open the office each morning and ensure it is properly closed and secured at the end of the day.

Executive Support

• Provide day-to-day administrative support to the CEO.
• Manage calendars, meetings and appointments.
• Arrange business travel, including flights, hotels, transport and itineraries.
• Organise meetings and assist with agendas, documents and follow-up actions.
• Prepare and organise documents, spreadsheets and presentations.
• Assist with expenses and travel-related administration.
• Track actions and follow up on outstanding tasks when required.
• Assist with company events, client visits and team activities.
• Handle confidential business information professionally.
• Support senior management with ad-hoc administrative and organisational tasks.

Requirements

• Previous experience in reception, administration, executive support or a similar role.
• Excellent English
• Excellent organisational and time-management skills.
• Strong working knowledge of Microsoft Office and Google Workspace.
• Good written and verbal communication skills.
• Professional and confident when dealing with clients, visitors and senior management.
• Able to manage multiple priorities and work independently.
• Proactive and comfortable taking responsibility rather than waiting to be instructed on every task.
• Reliable, punctual and detail-oriented.
• High level of discretion when handling confidential information.
• Open to travel

This would suit someone looking to develop their career in executive support and business administration while working closely with the senior team of a growing international VFX company.

• Previous experience within VFX, post-production, media, technology or another creative industry would be beneficial but is not essential.