Executive Assistant Real Estate, Hospitality & Family Office

Executive Assistant Real Estate, Hospitality & Family Office

Location: Delhi / Jaipur / Udaipur | Full-Time | Frequent Travel

Role Overview

We are seeking a highly organized, proactive and dependable Executive Assistant to work closely with a senior executive managing multiple real estate and hospitality projects, along with select family office responsibilities. The EA will act as a trusted extension of the executive office, ensuring that schedules, meetings, follow-ups, travel, reporting and day-to-day business and family office priorities are handled efficiently and confidentially.

Key Responsibilities

• Manage the executives calendar, appointments, meetings and daily schedule.
• Coordinate meetings with project teams, architects, consultants, vendors and other stakeholders.
• Maintain action trackers and follow up on pending tasks, decisions and deliverables.
• Coordinate across multiple real estate and hospitality projects and obtain regular progress updates.
• Liaise with accounts, project, sales, marketing and other teams for reports, approvals and information required by the executive.
• Assist with management reporting, documentation, presentations and professional correspondence.
• Organise business travel, site visits, accommodation and meeting logistics.
• Accompany the executive on business travel when required.
• Handle confidential information and miscellaneous management or administrative assignments with discretion.
• Ensure smooth communication and follow-through between the executive and internal teams.
• Support selected family office matters, including confidential personal-business coordination, appointments, travel, documentation and liaison with trusted advisors or service providers.
• Coordinate information and follow-ups across the executive’s business and family office priorities, ensuring sensitive matters are handled with discretion and appropriate escalation.

Ideal Candidate

• Previous experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior management.
• Experience in real estate, hospitality, construction or project-driven businesses is preferred.
• Excellent organization, communication and follow-up skills.
• Strong command of Microsoft Office and calendar-management tools.
• Ability to multitask, priorities and work independently in a fast-paced environment.
• Professional, discreet, dependable and comfortable dealing with senior stakeholders.
• Flexible and willing to travel frequently.
• Prior exposure to a family office, promoter-led business or private executive office will be an advantage.

Travel Requirement

Frequent travel between Delhi, Jaipur and Udaipur, along with travel to other locations depending on business requirements, is an important part of the role.

Compensation & Opportunity

Attractive remuneration will be offered to the right candidate, commensurate with experience and capability. The role provides direct exposure to senior management, multiple real estate and hospitality projects, and selected family office responsibilities.