Executive Assistant-Presales & Coordination

We are looking for a proactive, organized, and detail-oriented Executive Assistant Presales & Coordination to work directly with the Senior Manager Presales. The role is critical in ensuring timely execution of presales activities, tender submissions, customer proposals, technical documentation, AutoCAD drawings, and cross-functional coordination.

The ideal candidate should be capable of handling multiple assignments simultaneously, working under pressure, maintaining strict timelines, and supporting the Presales function to achieve business targets while ensuring excellent Turnaround Time (TAT).

Role & Responsibilities

Presales Support

• Prepare technical and commercial proposals, quotations, BOQs, compliance statements, and tender documents
• Prepare customer presentations, solution documents, technical comparison sheets, and compliance matrices
• Maintain proposal templates and documentation repository; support bid submissions within timelines

Technical Documentation

• Draft technical specifications, professional emails, customer communications, reports, and MoMs
• Maintain document version control; prepare weekly/monthly MIS reports and organize project records

AutoCAD & Design Support

• Prepare/modify AutoCAD 2D drawings — GA drawings, Parking Layout, SLDs, Equipment Layout, Installation drawings
• Assist in system architecture drawings for Parking Management, Access Control, CCTV, and ELV Systems
• Coordinate drawing revisions with Engineering and Project teams

Coordination & Administrative Support

• Coordinate daily activities with the Senior Manager; follow up with OEMs, Vendors, Sales, Procurement, Finance, Operations, Engineering, and Project teams
• Track pending activities, maintain trackers/action logs, schedule meetings, and manage calendars
• Handle confidential business information and support day-to-day Presales admin activities

Desired Candidate Profile

• 3–4 years of experience as an Executive Assistant, Presales Coordinator, Sales Coordinator, Technical Coordinator, or Project Coordinator
• AutoCAD (2D) proficiency is mandatory
• Excellent MS Excel, Word, PowerPoint, Outlook & email management skills
• Experience in tender documentation and technical proposal preparation preferred
• Basic knowledge of ERP/CRM systems is an advantage
• Prior exposure to Parking Management Systems, Access Control, CCTV, ELV Systems, Security Systems, Smart City Projects, or Building Automation preferred
• Excellent written/verbal communication, strong coordination and follow-up skills, ability to multitask under pressure, and high attention to detail

Education: Diploma / B.Tech / B.E. (Electrical, Electronics, IT) OR BCA / MCA / MBA / equivalent graduate degree with relevant experience

Key Skills (tags): AutoCAD 2D, Presales, Tender Documentation, BOQ Preparation, Technical Proposals, MIS Reports, MS Excel, MS PowerPoint, Vendor Coordination, Project Coordination, ELV Systems, CCTV, Access Control, Parking Management Systems