Executive Assistant / Personal Assistant

Department: Administration & Operations

M S Enterprises is looking for an organized, proactive, and detail-oriented Executive Assistant / Personal Assistant to support management in daily administrative, coordination, and operational activities. The candidate will manage schedules, handle professional communication, maintain documentation, prepare reports, and ensure smooth day-to-day coordination.

Key Responsibilities

• Manage management's calendar, appointments, meetings, and daily schedules.
• Handle phone calls, emails, correspondence, and follow-ups professionally.
• Coordinate meetings with clients, vendors, business associates, and internal teams.
• Prepare reports, presentations, meeting notes, and other business documents.
• Maintain records, files, confidential documents, and important business information.
• Track pending tasks, deadlines, commitments, and follow-up activities.
• Coordinate travel arrangements, meetings, and other business-related requirements when needed.
• Assist management with routine administrative and operational activities.
• Liaise with different departments to ensure timely communication and task completion.
• Handle sensitive information with discretion and maintain confidentiality.
• Support management in organizing daily priorities and improving workflow efficiency.

Educational Qualification

• Graduate in any stream.
• Proficiency in MS Office, especially MS Excel, Word, and PowerPoint.
• Strong written and verbal communication skills.
• Prior experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in office coordination will be preferred.

Required Skills

Executive Assistance, Personal Assistance, MS Office, Calendar Management, Appointment Scheduling, Email Management, Documentation, Report Preparation, Meeting Coordination, Administrative Support, Time Management, Communication Skills, Follow-ups, Multitasking, Confidentiality, and Coordination.

Desired Candidate Profile

• Excellent organizational and time-management skills.
• Professional approach with strong communication and interpersonal abilities.
• Ability to prioritize tasks and manage multiple responsibilities.
• Attention to detail and accuracy in documentation and reporting.
• Proactive attitude with the ability to anticipate management's requirements.
• Ability to handle confidential information responsibly.
• Comfortable coordinating with clients, vendors, and internal teams.