Executive Assistant / Personal Assistant

JOB DESCRIPTION About the Company We are an emerging company in the cosmetics & personal care space, backed by experienced promoters with a strong vision for quality and growth. As we build our team from the ground up, we are looking for enthusiastic, detail-oriented individuals who would like to grow with us in a new startup we are planning to start soon. Position: Coordination Executive Vendor & Operations Location: Delhi Employment Type: Full-Time, Role Overview We are looking for a proactive and well-organized Coordination Executive who will play a key role in supporting our sourcing and vendor management operations. The ideal candidate will be comfortable liaising with vendors, handling secretarial responsibilities, and managing our social media presence all with a collaborative and professional approach. Key Responsibilities Vendor Coordination & Sourcing • Coordinate with vendors for sourcing of Raw Materials (RM) and Finished Goods (FG) • Maintain strong, professional relationships with vendor partners • Track orders, follow up on timelines, and ensure smooth communication between internal teams and vendors • Conduct periodic visits to vendor premises/manufacturing plants for quality validation and compliance checks • Prepare and maintain visit reports, quality observations, and follow-up action items Secretarial & Administrative Support • Provide day-to-day coordination and administrative support to the management team • Draft and manage correspondence, emails, and documentation • Organize meetings, maintain schedules, and track action points • Maintain records, MIS reports, and vendor databases in an organized manner Social Media Management • Assist in managing the company's social media platforms (Instagram, LinkedIn, Facebook, etc.) • Coordinate with creative/content teams for timely posting and engagement • Monitor comments, messages, and brand mentions; flag important interactions to the team • Support in building a consistent and professional brand presence online Candidate Profile • Graduate in any discipline (Business Administration, Commerce, or related fields preferred) • 2–3 years of experience in a secretarial, coordination, or vendor management role • Prior exposure to cosmetics, FMCG, or manufacturing industries will be an added advantage • Comfortable with field visits to vendor/plant locations as and when required • Hands-on experience with social media platforms and basic content coordination • Proficient in MS OAice (Word, Excel, PowerPoint) and email communication • Strong interpersonal skills with a collaborative and solution-oriented approach • Good written and verbal communication in English (knowledge of regional language is a plus) What We OAer • An exciting opportunity to be part of a new and growing venture • A supportive and inclusive work environment • Exposure to multiple facets of business operations from day one • Opportunity to grow along with the company