Executive Assistant - Partner's Office and MS Office & Admin Executive

MS Office & Admin Executive

Experience: 5+ Years

Qualification: Graduate / Post Graduate

Job Description

We are looking for an experienced and highly organized MS Office & Admin Executive to manage day-to-day administrative activities and provide strong documentation and coordination support for our jewellery business.

Key Responsibilities:

• Manage day-to-day office administration and coordination.
• Prepare and maintain reports, documents, presentations and correspondence.
• Handle MS Excel sheets, MIS reports, trackers and data management.
• Prepare professional documents using MS Word.
• Create and maintain PowerPoint presentations.
• Manage emails, calendars, appointments and official correspondence.
• Maintain office records, databases, files and confidential documents.
• Track important tasks, deadlines, payments, documents and follow-ups.
• Assist management with reports, data compilation and presentations.
• Maintain proper filing and documentation systems.
• Support smooth functioning of day-to-day office operations.
• Handle confidential business information with complete discretion.

Professional Qualities & Personal Attributes

• Highly organised and detail-oriented with strong accuracy in documentation, reporting and data management.
• Advanced MS Office proficiency, particularly in Excel, Word, PowerPoint and Outlook.
• Strong analytical and reporting skills with the ability to manage MIS, trackers, data and business reports effectively.
• Excellent communication and coordination skills for working with management and internal teams.
• Strong time-management and multitasking abilities with the capability to manage multiple priorities and deadlines.
• Proactive and responsible with a strong sense of ownership and ability to work independently.
• Professional and well-presented personality with a mature and dependable approach to office administration.
• Strong documentation and record-management skills with systematic filing and organisation of information.
• Discreet and trustworthy with the ability to handle confidential business and management information responsibly.
• Problem-solving and follow-up oriented, with the ability to track tasks, identify pending matters and ensure timely completion.

Requirements:

• Graduate / Post Graduate with 5+ years of relevant administrative experience.
• Excellent knowledge of MS Office, including Excel, Word, PowerPoint and Outlook.
• Strong knowledge of MS Excel formulas, reports, formatting, sorting/filtering and data management.
• Excellent communication and interpersonal skills.
• Strong organizational and documentation skills.
• Good attention to detail and accuracy.
• Ability to multitask and manage multiple responsibilities.
• Professional, presentable and well-organized personality.
• Ability to work independently and take ownership of responsibilities.

Note: Working hours and weekly offs will be as per the requirements and operating schedule of the retail jewellery business.

Executive Assistant Partner's Office

Experience: 2+ Years

Qualification: Graduate / Post Graduate

Job Description

We are looking for a mature, proactive and highly organized Executive Assistant to provide professional and personal administrative support to the Partner of our jewellery business. The ideal candidate should be excellent at follow-ups, coordination and managing day-to-day requirements with complete confidentiality and discretion.

Key Responsibilities:

• Provide day-to-day administrative and personal support to the Partner.
• Manage and follow up on pending tasks, meetings, documents and commitments.
• Maintain daily task lists, follow-up trackers and reminders.
• Coordinate with clients, vendors, employees and business associates on behalf of the Partner.
• Manage appointments, meetings, schedules and calendars.
• Handle calls, emails, messages and correspondence as required.
• Prepare documents, reports, presentations and trackers using MS Office.
• Ensure timely completion of assigned tasks through regular follow-ups.
• Keep the Partner updated on pending and completed activities.
• Coordinate meetings and ensure all required documents and information are available.
• Handle confidential business and personal information with complete discretion.
• Assist the Partner with professional and personal requirements as required.
• Proactively anticipate requirements and ensure timely action.

Professional Qualities & Personal Attributes:

• Mature, responsible and dependable with a high level of professionalism and personal integrity.
• Highly organised and proactive with excellent ability to manage schedules, tasks, priorities and daily requirements.
• Exceptional follow-up and coordination skills to ensure timely completion of pending tasks and commitments.
• Excellent communication skills with confidence in interacting with clients, vendors, employees and business associates.
• Strong time-management and multitasking abilities with the capability to work effectively under pressure.
• Discreet and trustworthy with complete respect for confidential business and personal information.
• Proactive and anticipatory mindset with the ability to understand requirements and take timely action without constant supervision.
• Strong MS Office and documentation skills, particularly in Excel, Word, PowerPoint, trackers and reports.
• Flexible and adaptable to handle changing priorities and both professional and personal requirements of the Partner.
• Professional, polished and service-oriented personality with strong attention to detail and commitment to supporting the Partner efficiently.

Requirements:

• Graduate / Post Graduate with minimum 2 years of experience as an Executive Assistant, Personal Assistant, Secretary or similar role.
• Excellent knowledge of MS Office, especially Excel, Word and PowerPoint.
• Strong follow-up and coordination skills.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Mature, responsible and dependable personality.
• Ability to handle confidential information with complete discretion.
• Ability to multitask and work under pressure.
• Married woman preferred.
• Flexible and comfortable handling both professional and personal responsibilities of the Partner.

Note: Working hours and weekly offs will be as per the requirements and operating schedule of the retail jewellery business.