Executive Assistant (Operations Profile)

Position Overview

We are looking for a highly organized, proactive, and professionally polished Executive Assistant to the Managing Director to provide comprehensive administrative, coordination, communication, and executive support.

The ideal candidate will act as a trusted point of coordination between the Managing Director and internal/external stakeholders, ensuring effective follow-up, timely execution of priorities, and smooth management of day-to-day executive activities.

Key Responsibilities

• Manage the Managing Director's calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, presentations, reports, MIS, and briefing documents.
• Maintain and track action points assigned by the Managing Director.
• Follow up with department heads and ensure timely closure of pending tasks.
• Coordinate with senior management, clients, vendors, business partners, and other stakeholders.
• Handle confidential information and sensitive business communications with complete discretion.
• Draft and manage professional emails, letters, official communications, and correspondence.
• Prepare presentations and management reports using MS Excel, PowerPoint, and Word.
• Maintain records, documents, reports, and important business information.
• Support the Managing Director in business reviews, meetings, and strategic discussions.
• Coordinate travel arrangements, itineraries, hotel bookings, and meeting schedules when required.
• Monitor important deadlines, commitments, and deliverables.
• Conduct research and compile information required for management decision-making.
• Ensure effective communication between the Managing Director and various departments.
• Handle ad-hoc assignments and special projects entrusted by the Managing Director.
  
  

Required Skills

• Excellent verbal and written communication skills.
• Strong command of English communication.
• Excellent organizational and time-management skills.
• Strong follow-up and coordination abilities.
• Good analytical and problem-solving skills.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Ability to prepare professional presentations and management reports.
• Strong attention to detail.
• Ability to maintain confidentiality.
• Professional personality with excellent interpersonal skills.
• Ability to work under pressure and manage multiple priorities.
• High level of ownership, maturity, and discretion.
  
  

Preferred Candidate Profile

• Experience: 3–7 years in Executive Assistant, Personal Assistant, Management Coordinator, or similar senior-management support role.
• Graduate in any discipline; MBA/PGDM will be an added advantage.
• Prior experience working directly with MD/Director/CEO/Promoter will be preferred.
• Candidates from FMCG, Manufacturing, Export, Food Processing, or Corporate backgrounds will be preferred.
• Should be comfortable working with senior leadership and handling confidential information.
  
  

Key Competencies

Executive Coordination | Calendar Management | MIS & Reporting | Follow-up | Communication | Stakeholder Management | Presentation Skills | Confidentiality | Time Management | Problem Solving

Performance Expectations

The selected candidate will be expected to ensure that the Managing Director's priorities, meetings, communications, follow-ups, and assigned action points are managed efficiently and completed within defined timelines.

Skills: communication,powerpoint,excel,management